Senior Executive Assistant - Everest

Infinity Constellation Technologies Inc.

Job Overview

Location

United States

Job Type

Full-time

Full Job Description

📋 Description

• Serve as a trusted, proactive partner to C-suite executives and high-net-worth clients, delivering discreet, strategic, and personalized executive support that enables them to focus on high-impact work.
• Anticipate operational challenges and resolve issues before they escalate, maintaining seamless day-to-day operations across personal and professional domains.
• Coordinate complex schedules, travel arrangements, meetings, and communications with precision, ensuring alignment with executive priorities and time-sensitive demands.
• Lead cross-functional collaboration by managing workflows between internal teams, external vendors, and stakeholders to ensure deadlines are met and projects advance without friction.
• Mentor and guide junior executive assistants by sharing best practices, providing feedback, and fostering a culture of thoughtful, human-first support grounded in professionalism and empathy.
• Identify inefficiencies in existing processes and implement improvements using technology and structured systems to enhance productivity, reduce administrative burden, and increase operational clarity.
• Maintain comprehensive, organized documentation of timelines, action items, decisions, and follow-ups to ensure transparency, accountability, and continuity across all executive activities.
• Manage sensitive information with the highest level of discretion, adhering to strict confidentiality standards in all communications and documentation.
• Leverage digital tools including Google Workspace, Microsoft Office, project management platforms, CRMs, and financial systems to automate routine tasks and optimize workflow efficiency.
• Act as a primary point of contact for executives, filtering and prioritizing communications to ensure only the most critical matters receive immediate attention.
• Adapt quickly to evolving executive needs, shifting priorities, and dynamic environments while maintaining composure, accuracy, and a solutions-oriented mindset.
• Contribute to the development of operational standards and support protocols that elevate the quality and consistency of service across the Everest team.
• Represent Everest’s brand through polished, professional interactions that reflect the firm’s commitment to excellence, discretion, and strategic support.

🎯 Requirements

• 7–10+ years of high-level executive support experience in roles such as Executive Assistant or Chief of Staff
• Proven experience mentoring and leading other executive assistants to improve team performance and support quality
• Proficiency with Google Workspace, Microsoft Office, project management tools, CRMs, and financial systems
• Strong judgment, proactive problem-solving skills, and the ability to anticipate needs before they arise
• Demonstrated ability to handle sensitive information with discretion and maintain strict confidentiality
• Excellent organizational skills with a track record of managing complex schedules, travel, and multi-threaded projects

🏖️ Benefits

• Annual compensation range of $90,000 to $130,000+, commensurate with experience
• Generous paid time off
• Medical, dental, and vision insurance
• 401(k) retirement plan
• Voluntary short- and long-term disability and life insurance coverage

Skills & Technologies

Senior

Remote

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Infinity Constellation Technologies Inc.

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About Infinity Constellation Technologies Inc.

Infinity Constellation Technologies Inc. is a space-based data and communications company that designs, builds and operates low-Earth-orbit satellite constellations to provide global connectivity, Earth-observation services and edge computing infrastructure. Its mesh-networked small satellites deliver broadband internet, real-time imagery and IoT data to defense, maritime, agriculture and disaster-response markets. Founded by aerospace and software veterans, the firm emphasizes rapid deployment, resilient architectures and open standards to enable scalable commercial and government applications.

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