Senior Workplace Manager - Design & Build

Legora

Job Overview

Location

New York City

Job Type

Full-time

Full Job Description

📋 Description

• Own end-to-end delivery of global office build-outs, fit-outs, and workplace improvement projects from scoping through handover, ensuring alignment with Legora’s design vision and operational needs.
• Develop and manage detailed project schedules, budgets, and risk registers for multiple concurrent projects across international locations, maintaining strict accountability for timeline and cost targets.
• Serve as the primary point of contact for architects, general contractors, project management consultants, and specialist vendors, coordinating all aspects of vendor selection, contract negotiation, and performance monitoring.
• Conduct regular site visits and quality control inspections to ensure construction work adheres to approved designs, specifications, and safety standards, preserving design intent throughout the build process.
• Partner with Real Estate to support site selection, lease negotiation, and space planning initiatives, translating strategic real estate goals into actionable workplace projects.
• Collaborate with Workplace Experience to ensure operational readiness at project completion, including coordination of furniture, technology, and move logistics for seamless transitions.
• Work closely with Finance to manage budget approvals, forecasting, invoice reconciliation, and cost tracking, ensuring financial compliance and transparent spend reporting.
• Provide clear, frequent updates to leadership on project status, risks, and mitigation plans, proactively surfacing issues before they impact timelines or budgets.
• Contribute to the development and refinement of Legora’s global workplace design standards, playbooks, and documentation templates, ensuring consistency and scalability across all locations.
• Build and maintain comprehensive project documentation including construction drawings, specifications, permits, change orders, and lessons learned for future reference and continuous improvement.
• Identify opportunities to streamline delivery processes, reduce friction, and improve efficiency in how workplace projects are planned, executed, and handed over.
• Manage permitting processes and ensure compliance with local building codes and regulations across all project sites.
• Oversee FF&E (furniture, fixtures, and equipment) procurement and coordination, ensuring timely delivery, installation, and integration with built environments.
• Maintain a high standard of communication — effectively engaging with construction teams on-site and presenting updates to executive leadership in boardroom settings.
• Demonstrate strong ownership by closing gaps independently, anticipating problems, and driving solutions without waiting for direction.
• Ensure all workplace projects reflect Legora’s values of excellence, precision, and speed, delivering spaces that empower legal teams to operate with sharper focus and efficiency.

🎯 Requirements

• 6–10 years of experience in workplace, commercial construction, or corporate real estate project management
• Demonstrated track record of delivering complex fit-out and build-out projects on time and on budget
• Strong commercial acumen — comfortable owning a budget, reading a contract, and negotiating with vendors
• Experience managing external architects, contractors, and specialist consultants across full project lifecycles
• Familiarity with permitting processes, local building codes, and construction administration
• Proficiency in project management tools and working knowledge of AutoCAD or similar (Revit a plus)

🏖️ Benefits

• Global collaboration: Partner with teams and clients domestic and internationally
• Competitive package: Comprehensive salary, benefits, and tools for success
• Meaningful work: Your efforts shape how thousands of lawyers use AI daily
• In-person environment: Union Square office designed for ambitious builders
• Medical, Dental & Vision coverage through Aetna, Kaiser Permanente, MetLife, and Vision Care Family
• Unlimited PTO
• 401(K) with generous company match
• Free One Medical membership for employees and dependents

Skills & Technologies

Design

Senior

Onsite

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Legora

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About Legora

Legora is a company focused on providing innovative solutions in the technology sector. Their core offerings revolve around [mention specific areas if known, e.g., software development, AI, data analytics, cloud services]. They aim to empower businesses by leveraging cutting-edge technologies to enhance efficiency, drive growth, and solve complex challenges. Legora prides itself on its team of experts who are dedicated to delivering high-quality products and services tailored to meet the unique needs of their clients. The company is committed to fostering long-term partnerships and contributing to the advancement of digital transformation across various industries. Their approach emphasizes collaboration, agility, and a deep understanding of market trends.

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