Sr Manager, Global Congress Center of Excellence

Gilead Sciences, Inc.

Job Overview

Location

United States – Remote

Job Type

Full-time

Full Job Description

📋 Description

• Lead the execution and cross-functional coordination of global Tier 1 and Tier 2 congresses for Gilead and Kite, ensuring alignment with therapeutic area objectives and standardized processes.
• Develop and maintain congress strategies in partnership with the Congress Orchestrator, translating strategic goals into actionable plans with defined resources, tactics, and measurable outcomes.
• Oversee all aspects of event timelines, deliverables, compliance reviews, and VEM (Vendor Event Management) processes to ensure regulatory adherence and operational excellence.
• Support and lead Core Congress Committees and Sub-Teams, facilitating planning cadence for therapeutic area-specific meetings, exhibit booths, and symposia with clear objectives and strategic alignment.
• Serve as the primary point of contact for professional associations regarding congress timelines, sponsorship agreements, and program details.
• Manage end-to-end exhibit booth execution and onsite operations, including coordination with external agencies and development of internal meeting "run of show" documents.
• Own and maintain critical congress assets including asset trackers, master decks, pre- and post-conference materials, and project documentation.
• Lead project management platforms (e.g., ASANA) to track progress, manage dependencies, and ensure timely delivery of congress-related initiatives.
• Oversee budget management for global congress activities, including financial reconciliation, cross-charge processes, and accurate tracking of expenditures.
• Manage work orders and purchase orders for non-logistics vendors and congress sponsorships, ensuring procurement compliance and timely vendor payments.
• Assist in developing and executing congress communication plans, including leadership updates, internal newsletters, and meeting agendas to ensure transparency and alignment.
• Establish and track key performance metrics to evaluate congress effectiveness and drive continuous improvement toward a "best in class" Global Congress Center of Excellence.
• Partner with Compliance, Legal, and Regulatory teams to ensure all congress materials, activities, and sponsorships meet applicable federal, state, and international regulatory standards.
• Coordinate seamlessly with Global Congress CoE, U.S. teams, international affiliates, and Kite to ensure unified planning and execution across geographies.
• Demonstrate People Leader accountabilities by creating inclusion, developing talent, and empowering teams through coaching, feedback, and alignment with organizational purpose.
• Travel up to 30% domestically and internationally to support congress events, stakeholder meetings, and on-site operations.
• Work flexible hours as needed to accommodate global time zones and business demands.

🎯 Requirements

• Bachelor’s degree and 8 years of experience OR Master’s degree and 6 years of experience
• 8+ years of relevant pharmaceutical marketing experience with prior congress leadership experience
• Proven ability to independently lead high-visibility strategic projects in a global matrix organization
• Exceptional interpersonal, verbal, and written communication skills with experience influencing senior leadership
• Expertise in global pharmaceutical planning, budget management, and regulatory compliance
• Demonstrated excellence in project management across multiple concurrent priorities in fast-paced environments

🏖️ Benefits

• Salary range of $133,195.00 - $172,370.00
• Eligibility for discretionary annual bonus
• Eligibility for discretionary stock-based long-term incentives
• Comprehensive benefits package including medical, dental, vision, and life insurance
• Paid time off
• Access to Gilead’s compensation and wellbeing resources

Skills & Technologies

Senior

Remote

Degree Required

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Gilead Sciences, Inc.

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About Gilead Sciences, Inc.

Biopharmaceutical company discovering, developing and commercializing medicines in virology, oncology and inflammation. Founded in 1987, it focuses on antiviral therapies for HIV, hepatitis B and C, COVID-19, and investigational treatments for cancer and fibrotic diseases. Operations span research, manufacturing and global access programs.

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