Job Overview
Location
Vancouver
Job Type
Full-time
Category
Product Management
Date Posted
June 13, 2026
Full Job Description
đź“‹ Description
- • Manage end-to-end interview scheduling for candidates across Canada and the United States, ensuring accuracy, speed, and a seamless candidate experience through timely verbal and written communication.
- • Maintain and update candidate records and interview progress in Xenon’s Applicant Tracking System with strict adherence to data integrity standards.
- • Facilitate background and reference checks, including vendor coordination and documentation management for all hires.
- • Coordinate core recruiting operations including job approvals, job postings, and preparation of employment agreements.
- • Collaborate with hiring managers and interviewers to align availability, manage schedule changes, and proactively communicate updates across time zones.
- • Support Xenon’s student programs by coordinating with hiring managers and local post-secondary institutions for recruitment activities.
- • Coordinate onboarding activities including pre-arrival communication with new hires, scheduling Corporate Orientation with internal trainers, and administering work authorization processes such as Form I-9 verifications.
- • Ensure completion of mandatory corporate training by new hires and track compliance through HR systems.
- • Manage employee life-cycle transactions including annual performance management tracking, drafting employee change forms and letters, compensation administration, and departure documentation.
- • Collaborate with the Payroll team to ensure timely and accurate submission of HR-related data for payroll processing.
- • Perform high-quality data entry and maintenance in Xenon’s HRIS (Dayforce) for Core, Onboarding, and Performance modules in collaboration with the HR team.
- • Support Workday systems implementation initiatives by assisting with data migration, testing, and process alignment.
- • Maintain accurate employee files, prepare organizational charts upon request, manage HR templates and business records, and handle expense management as assigned.
- • Stay current with Xenon’s HR systems, tools, policies, and procedures, and provide clear explanations to employees regarding routine HR programs and policies.
- • Exercise sound judgment in handling sensitive or confidential employee matters and escalate complex issues to senior HR team members promptly.
- • Conduct all HR administrative tasks in alignment with company policies including the Code of Business Conduct and Ethics.
- • Proactively identify opportunities for process improvements and streamline HR operations to enhance efficiency and accuracy.
- • Work in a hybrid model requiring a minimum of two days per week in the Vancouver, BC office.
- • Interact professionally with all levels of the organization, building relationships across departments and supporting cross-functional HR initiatives.
- • Ensure compliance with Canadian and U.S. employment, human rights, privacy, and immigration laws in all HR coordination activities.
🎯 Requirements
- • Bachelor’s degree in Business Administration with a specialization in Human Resources Management is desired.
- • 2-4 years of Human Resources experience in an operational and administrative capacity in a fast-paced environment.
- • Previous experience with Workday is required.
- • Experience managing high-volume recruiting coordination, including complex scheduling across multiple interviewers and time zones.
- • Proficiency in Microsoft products (Outlook, Teams, Word, Excel, PowerPoint) and SharePoint.
- • Knowledge of Canadian and U.S. employment, human rights, privacy, and immigration laws is preferred.
🏖️ Benefits
- • Base salary, target bonus, and stock options.
- • Comprehensive benefits including medical, dental, vision, short- and long-term disability, accidental death & dismemberment, and life insurance.
- • Employee Assistance Program, travel insurance, and retirement savings programs with company matching contributions.
- • Vacation, personal days, sick days, and an end-of-year company shutdown.
- • Tuition Assistance program for advanced degrees and access to an expanding Training, Learning & Development program.
Skills & Technologies
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About Xenon
Xenon is a leading provider of advanced data analytics and artificial intelligence solutions. The company specializes in developing and implementing cutting-edge technologies that help businesses unlock the full potential of their data. Xenon's offerings include predictive modeling, machine learning algorithms, and data visualization tools, all designed to drive informed decision-making and operational efficiency. They serve a diverse range of industries, including finance, healthcare, and retail, empowering clients to gain deeper insights, optimize performance, and achieve strategic business objectives. Xenon is committed to innovation and delivering tangible value through data-driven strategies.
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