Talent Coordinator

HappyRobot AI Inc.

Job Overview

Location

San Francisco

Job Type

Full-time

Full Job Description

📋 Description

• As the Talent Coordinator at HappyRobot AI Inc., you will serve as the operational backbone of the recruiting team, ensuring a seamless and world-class candidate experience from initial interview through Day 1 onboarding. This role is critical to maintaining hiring velocity and quality as the company scales rapidly, directly impacting the organization’s ability to attract and retain top talent in a competitive AI landscape.
• You will own end-to-end interview scheduling and coordination across multiple time zones, manage candidate communications with timely and warm touchpoints, maintain and optimize the ATS for clean data and accurate reporting, coordinate hiring manager debriefs to ensure prompt feedback collection, support onboarding logistics in partnership with People Ops, identify bottlenecks in recruiting operations to propose process improvements, and assist with employer branding efforts including event coordination, swag management, and LinkedIn content support.
• HappyRobot is a high-growth AI startup born from Y Combinator (S23) and backed by a16z and Base10 with over $60M in funding, building infrastructure for enterprises to orchestrate autonomous AI workforces across voice, email, and enterprise systems. The company operates in demanding, real-world environments where AI decisions have tangible consequences, starting in logistics and expanding to power critical operations for global enterprises.
• You will join a world-class team grounded in Extreme Ownership, Craftsmanship, being a 'majo' (genuine, kind, and helpful), Urgency with Focus, Talent Density and Meritocracy, and First-Principles Thinking — principles that drive innovation, accountability, and excellence in every aspect of work. This role offers the opportunity to grow alongside exceptional engineers and builders while contributing to a mission-driven culture that values impact over hierarchy.
• In this role, you will develop deep expertise in recruiting operations, talent coordination, and employer branding within a fast-paced AI startup environment. You will gain hands-on experience optimizing hiring processes, leveraging data to improve candidate experience, and partnering cross-functionally with recruiters, hiring managers, and founders — positioning you for advancement into senior recruiting, people operations, or talent strategy roles as the company scales.

🎯 Requirements

• Bachelor’s degree or equivalent practical experience
• 1+ years of experience in recruiting coordination, talent acquisition, HR operations, or a related administrative role
• Proficiency with applicant tracking systems (ATS) and HRIS tools; experience with Greenhouse, Lever, or similar platforms preferred
• Exceptional organizational and time management skills with the ability to manage multiple priorities across time zones
• Strong written and verbal communication skills with a warm, professional, and candidate-centric approach
• Proactive problem-solver who identifies inefficiencies and proposes practical improvements

🏖️ Benefits

• Competitive salary and equity package in a high-growth AI startup backed by top-tier investors (a16z, Y Combinator, Base10)
• Comprehensive health, dental, and vision insurance plans
• 401(k) plan with company matching
• Generous paid time off and company holidays
• Remote-friendly work flexibility with option to work from San Francisco headquarters
• Opportunities for professional growth and skill development in talent acquisition and HR operations
• Access to cutting-edge AI projects and collaboration with world-class engineers and builders
• Company swag, team events, and employer branding involvement
• Culture rooted in Extreme Ownership, Craftsmanship, and being a 'majo' — fostering a supportive, high-trust environment

Skills & Technologies

Onsite

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HappyRobot AI Inc.

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About HappyRobot AI Inc.

HappyRobot AI builds voice AI agents that automate repetitive phone calls for logistics, freight, and supply-chain companies. Its cloud platform lets shippers, brokers, and carriers offload tasks like appointment scheduling, check calls, and rate negotiation to conversational bots that integrate with TMS, ELD, and CRM systems via API. The company targets mid-market and enterprise freight operations seeking to cut labor costs and accelerate data entry without sacrificing accuracy or carrier relationships.

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