Virtual Assistant Contracts Administrator (German-speaking)

Global Talent Co.

Job Overview

Location

Remote

Job Type

Full-time

Full Job Description

📋 Description

• Are you a highly organized, detail-oriented professional with exceptional German language skills and a passion for ensuring seamless administrative operations? The Global Talent Co. is seeking a Virtual Assistant Contracts Administrator to join our dynamic, remote-first team. This is a unique opportunity to become an integral part of a fast-growing company that is revolutionizing mobile communication infrastructure by securing essential land and antenna tower sites for major mobile operators.
• In this pivotal role, you will be the administrative backbone supporting the negotiation, drafting, and management of contracts. You will work closely with a diverse range of clients, including cities, municipalities, sports clubs, private individuals, and businesses, ensuring that all agreements are accurate, consistent, and uphold the highest standards of professionalism and legal compliance. Your meticulous attention to detail will be crucial in safeguarding the company's interests and facilitating smooth operational workflows.
• As a Virtual Assistant Contracts Administrator, your responsibilities will extend across a broad spectrum of administrative and communication tasks. You will provide comprehensive administrative support, expertly managing incoming emails, scheduling critical appointments, and maintaining an organized system for all essential documents. Your ability to handle communication efficiently will be paramount, as you will serve as a primary point of contact for inquiries, responding promptly and professionally through various channels, including email and phone.
• Calendar management will be a key facet of your role, involving the coordination and meticulous management of schedules for team members. This includes arranging meetings, appointments, and ensuring that all parties are informed and prepared, thereby optimizing team productivity and collaboration.
• Maintaining the integrity and accessibility of information is vital. You will be responsible for data entry and organization, ensuring that all records and databases are kept accurate, up-to-date, and easily retrievable. This foundational task supports informed decision-making and efficient project execution.
• A significant part of your contribution will involve document preparation. You will assist in the drafting, editing, and formatting of a variety of essential documents, including contracts, presentations, and reports. Your proficiency in language and document structure will ensure clarity and professionalism in all outgoing materials.
• While this role is remote, you will be an active collaborator. You will work closely with team members to support various projects and initiatives, offering your assistance, contributing valuable ideas, and ensuring that tasks are coordinated effectively. You will manage and prioritize tasks and deadlines, ensuring timely completion and diligent follow-up on all pending items.
• Building and nurturing positive client relationships is also a core component. You will interact with clients in a professional manner, addressing their needs and inquiries promptly and effectively, thereby fostering trust and long-term partnerships.
• The company is at the forefront of technological advancement in mobile communication infrastructure. By securing the necessary land and antenna sites, you will be directly contributing to the seamless communication experienced by millions of users. This role offers the chance to be part of a company that is literally building the future of connectivity.
• We believe in fostering growth. If you excel in your responsibilities, you will be presented with increasingly challenging tasks designed to elevate your skill set and career progression. This commitment to professional development ensures that you are constantly learning and advancing within the organization.
• The Global Talent Co. is dedicated to breaking down geographical barriers, connecting top-tier talent with innovative companies. By joining us, you become part of an employee model that offers high-paying salaries, stable employment, and the opportunity to work with cutting-edge tech companies across Europe and the US. We are committed to matching you with clients for long-term placements that truly align with your skills and career aspirations. Your role as a Virtual Assistant Contracts Administrator is essential to our mission of facilitating global talent and enabling technological progress.

🎯 Requirements

• Fluency in German (B2 level or higher) is essential for effective communication with clients and internal stakeholders.
• Previous experience in a virtual assistant, administrative assistant, or similar support role is highly preferred, demonstrating a foundational understanding of administrative workflows.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace (Gmail, Google Calendar, Google Docs) is required for daily task management and document handling.
• Excellent written and verbal communication skills in both German and English, with the ability to interact professionally and clearly with diverse clients and team members.
• Strong organizational skills and meticulous attention to detail, coupled with the ability to multitask effectively and prioritize tasks in a fast-paced remote environment.

🏖️ Benefits

• Competitive compensation package reflecting your skills and experience.
• Opportunity to work remotely, offering flexibility and work-life balance.
• Access to high-paying salaries and stable employment through The Global Talent Co. employee model.
• Professional development opportunities and challenging tasks to enhance your skill set.
• Be part of a mission-driven company that connects global talent with innovative tech companies.

Skills & Technologies

Remote

Degree Required

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Global Talent Co.

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About Global Talent Co.

Global Talent Co. is a Singapore-based recruitment and talent acquisition company that connects employers across Asia-Pacific with mid- to senior-level professionals. Founded in 2020, it operates a distributed model combining local market knowledge with technology-driven sourcing, screening and matching. Services include retained and contingency search, interim management, and talent advisory across finance, technology, consumer, healthcare and industrial sectors. The firm serves multinational corporations, growth-stage companies and private equity portfolio businesses, emphasizing speed, cultural fit and long-term performance outcomes.

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