Job Overview
Location
New York City
Job Type
Full-time
Category
Operations
Date Posted
August 8, 2026
Full Job Description
đź“‹ Description
- • As a Workplace Operations Coordinator, you’ll bring a blend of hospitality, operational excellence, and strategic thinking to everything you do.
- • This role requires 5 days in office during business hours to ensure an excellent onsite employee and visitor experience.
- • You support the day-to-day operations of the New York office while helping deliver workplace experiences that bring Zip’s culture to life.
- • This role blends hands-on execution with vendor coordination, employee experience, and operational rigor—ensuring the office runs smoothly, is well-maintained, and remains a welcoming environment for employees and guests.
- • Workplace Operations
- • Support daily operations of the New York office, ensuring a clean, organized, and functional environment.
- • Act as the first point of contact for workplace-related questions and requests.
- • Manage office supplies (ordering, stocking, organizing, and replenishment).
- • Coordinate deliveries (ordering, receiving, unpacking, and recycling packaging).
- • Maintain shared spaces including kitchens, snack areas, and meeting rooms.
- • Support seating plans, space coordination, and occasional office moves.
- • Manage room bookings and ensure spaces are set up appropriately.
- • Submit and track facilities requests and resolve day-to-day office issues.
- • Vendor Coordination
- • Coordinate vendor services including janitorial, facilities, and food programs.
- • Build strong working relationships with vendors and building management.
- • Track service schedules and ensure consistent service delivery.
- • Escalate issues or service gaps as needed.
- • Partner with building management on office operations, updates, and compliance needs.
- • Workplace Experience, Events & Culture
- • Support planning and execution of office events, socials, and celebrations.
- • Coordinate logistics for ERG programming, learning sessions, and onsite initiatives.
- • Manage office communications related to events, updates, and workplace operations.
- • Support seasonal moments (decorations, cultural events, employee recognition).
- • Assist with food & beverage programs and overall hospitality experience.
- • Help create a positive, engaging, and inclusive office environment.
- • Guest Experience & Office Presence
- • Welcome guests and provide a strong first impression of the office.
- • Coordinate visitor access and liaise with building management as needed.
- • Conduct office tours for new hires and visitors.
- • Manage guest logistics including passes, notifications, and coordination.
- • Cross-Functional Collaboration
- • Partner with Workplace, People Ops, and other internal teams to support workplace initiatives.
- • Communicate updates clearly around operations, events, and workplace changes.
- • Contribute to improving workplace processes and playbooks over time.
- • WHAT SUCCESS LOOKS LIKE
- • The New York office runs smoothly and reliably day-to-day
- • Employees have a consistently positive and seamless workplace experience
- • Vendors are accountable and delivering high-quality service
- • Workplace programs (events, food, culture) are well-executed and engaging
- • The office is clean, organized, and operationally efficient
- • We're looking to hire Zipsters and that means hiring people who take ownership, communicate openly, have an underdog mindset, and are excited to increase the pace of innovation for every business in the world.
- • We encourage all candidates to apply even if your experience doesn't exactly match up to our job description.
- • We are committed to building a diverse and inclusive workspace where everyone (regardless of age, religion, ethnicity, gender, sexual orientation, and more) feels like they belong.
- • We look forward to hearing from you!
🎯 Requirements
- • 1-year contract with the possibility of extension and conversion.
- • 5 days in office during business hours.
- • Strong communication and interpersonal skills.
- • Ability to work in a fast-paced environment.
- • Strong problem-solving and analytical skills.
- • Ability to work independently and as part of a team.
🏖️ Benefits
- • Competitive salary.
- • Opportunity to work with a fast-growing and innovative company.
- • Collaborative and dynamic work environment.
- • Professional development opportunities.
- • Access to Zip’s employee benefits and perks.
Skills & Technologies
See exactly how your profile matches this role — strengths, skill gaps, and what to do about them.
About Zip
Zip provides the world's leading agentic procurement orchestration platform, helping businesses manage spend from initial intake to final payment. Their comprehensive suite of products, including Intake-to-Procure, Procure-to-Pay, Supplier Onboarding, and AI Procurement Concierge, streamlines complex purchasing processes. Zip serves a broad spectrum of clients, from startups to enterprises across various industries like technology and financial services, empowering procurement, finance, and legal teams to gain control and efficiency. The platform is designed to facilitate smarter spending and mitigate risk, leveraging embedded AI capabilities for decision-making and driving cross-functional efficiency by integrating with existing tech stacks, a feature beneficial for distributed teams. Notably, Zip is trusted by over 1,030 global leaders, demonstrating its significant impact on optimizing business operations.
Subscribe to the weekly newsletter for similar remote roles and curated hiring updates.
Newsletter
Weekly remote jobs and featured talent.
No spam. Only curated remote roles and product updates. You can unsubscribe anytime.
Similar Opportunities
Onhires Inc.
2 months ago
Onhires Inc.
2 months ago
Hangar Aviation Technologies, Inc.
3 months ago
Bjak Sdn. Bhd.
1 month ago