Administrative Support and Graphics Specialist(On-Site)

Horizon Industries, Limited

Job Overview

Location

Remote

Job Type

Full-time

Full Job Description

📋 Description

• Join Horizon Industries, Limited, a distinguished IT and Management Consulting firm, as an Administrative Support and Graphics Specialist. This pivotal role is designed for a highly organized and detail-oriented professional who thrives in a dynamic environment, providing essential high-level administrative, documentation, and graphics support to program operations and executive leadership.
• In this capacity, you will be instrumental in the compilation, meticulous editing, and professional production of a wide array of critical documents. This includes, but is not limited to, comprehensive reports, detailed proposals, instructional manuals, precise cost estimates, impactful briefings, and polished presentations, all of which are vital for the success of our programs and client engagements.
• Your expertise will be leveraged to seamlessly integrate text and graphics, transforming raw information into clear, cohesive, and visually compelling deliverables. You will utilize standard office productivity suites and graphic design tools to ensure that all materials are not only accurate but also aesthetically pleasing and easy to understand.
• A significant aspect of your role will involve the preparation and refinement of spreadsheets, detailed reports, and dynamic PowerPoint presentations. A keen eye for detail will be paramount as you meticulously review all materials for typographical accuracy, grammatical correctness, spelling, punctuation, and adherence to formatting standards before they are submitted for leadership approval, ensuring a high standard of quality and professionalism.
• Beyond document creation, you will play a crucial role in supporting executive communications and coordinating meetings. This involves expertly organizing information for executive briefings, developing clear and concise meeting agendas, diligently tracking action items to ensure accountability, and accurately documenting key discussion points and decisions. You will also draft executive communications based on meeting notes, ensuring that all follow-up actions are addressed in a timely manner.
• This position also entails the coordination of logistics for high-visibility seminars, conferences, and program meetings. Your organizational skills will be key in managing all aspects of these events, from venue arrangements to attendee communication, ensuring smooth and successful execution.
• Furthermore, you will provide comprehensive support for project documentation, administrative reporting, and the meticulous management of internal documentation. Maintaining an organized and accessible documentation library will be a core responsibility, ensuring that all materials are current, easily retrievable, and properly archived for future reference.
• Operating under minimal supervision, you will assist in the preparation and maintenance of technical, operational, and program documentation. This includes conducting detailed analysis of information, identifying key findings, and formulating recommendations that contribute to strategic decision-making and program improvement.
• You will be a key player in ensuring the smooth operation of program activities by providing robust administrative support, managing documentation workflows, and contributing to the overall efficiency of the team. Your ability to anticipate needs and proactively address challenges will be highly valued.
• This role offers a unique opportunity to contribute to a leading IT and Management Consulting firm, working on impactful projects that shape client success. You will collaborate with a team of dedicated professionals, leveraging your skills to enhance communication, streamline processes, and ensure the highest quality of deliverables.
• The ideal candidate will possess a creative and strategic mindset, capable of solving complex programmatic challenges through effective administrative and graphical solutions. Your contributions will directly support the strategic objectives of Horizon Industries, Limited, and its esteemed clientele.
• This position is located at Fort Belvoir, VA, requiring a 5-day on-site presence, and is a proposal role, indicating a future job opportunity within the company.

🎯 Requirements

• Minimum five (5) years of relevant experience in administrative support, documentation management, or graphics support.
• Proficiency with SharePoint, Microsoft Word, Excel, and PowerPoint.
• Experience coordinating high-visibility seminars, conferences, and program meetings, including logistics and public interaction.
• Demonstrated experience assisting with the creation, maintenance, and analysis of technical documentation, presentations, and reports.
• Strong ability to multitask, prioritize competing requirements, and manage multiple projects simultaneously.
• Excellent written, verbal, and visual communication skills.

🏖️ Benefits

• Comprehensive healthcare benefits including medical, dental, vision, and disability coverage.
• 401(k) retirement plan with 100% vesting from day one and employer match after 90 days.
• Educational Assistance Program.
• Student Loan Repayment Program.
• Gym Reimbursement Program.
• Paid Time Off.

Skills & Technologies

Node.js

Remote

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Horizon Industries, Limited

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About Horizon Industries, Limited

Horizon Industries, Limited is a modern IT solutions and strategic consulting firm with over 30 years of experience, specializing in low-code software development and cyber security. They empower organizations, particularly in the public sector, to make smarter decisions through innovative technology and expert teams. With a proven track record since 1996, Horizon Industries has maintained a client relationship for three decades, showcasing their commitment to mission support and delivering exceptional results. The company collaborates with global affiliates in Romania, England, and India, highlighting its international presence and capacity to serve diverse clients.

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