Contract Recruiting Coordinator/Sourcer

📋 Description

• • Join Vendelux, a dynamic Series A SaaS company revolutionizing the event marketing landscape, as our Contract Recruiting Coordinator/Sourcer. We empower event marketers, the unsung heroes of successful companies, by providing a system of record for event marketing. Our AI-powered platform delivers proprietary insights, enabling high-growth companies to identify and maximize the ROI of events, conferences, and trade shows. Founded in 2021 and backed by a $14 million Series A led by FirstMark (investors in Shopify, Pinterest, Airbnb), our leadership team comprises seasoned professionals from Bain, ZoomInfo, Shutterstock, and more. We are seeking a highly organized, proactive, and detail-oriented individual to significantly accelerate our hiring efforts. This pivotal role sits at the exciting intersection of candidate experience, recruiting operations, and early-stage sourcing, offering a unique opportunity for someone who thrives in both people-facing interactions and meticulous behind-the-scenes execution. You will be an integral partner to our recruiting team and hiring managers, ensuring a seamless and efficient hiring process from start to finish, while also playing a crucial role in building robust talent pipelines for both immediate and future needs. This position requires a commitment of 4-5 days onsite in our New York office.
• • *Recruiting Coordination Responsibilities:**
• • Take full ownership of interview scheduling for a diverse range of roles across multiple departments and time zones, meticulously ensuring a smooth and positive experience for both candidates and interviewers.
• • Act as the primary, welcoming point of contact for all candidates throughout their entire interview journey, providing timely updates and support.
• • Diligently manage job postings, candidate statuses, and interview feedback within our Applicant Tracking System (ATS), maintaining data integrity and process flow.
• • Proactively prepare interviewers with comprehensive schedules, relevant candidate materials, and essential guidance to facilitate effective interviews.
• • Provide crucial support for offer logistics, including conducting thorough reference checks and coordinating seamlessly with HR or People Operations to ensure a successful onboarding transition.
• • Continuously identify and implement improvements to our recruiting processes, templates, and candidate communication strategies to enhance efficiency and experience.
• • *Sourcing & Pipeline Building Responsibilities:**
• • Proactively source qualified candidates for a variety of open roles by leveraging LinkedIn Recruiter, niche job boards, employee referrals, and other innovative sourcing channels.
• • Conduct initial outreach and engaging screening conversations to assess candidate fit and interest.
• • Strategically build and maintain dynamic talent pipelines for recurring or high-priority roles, ensuring a ready pool of talent.
• • Collaborate closely with recruiters to refine sourcing strategies, develop compelling candidate personas, and identify target talent pools.
• • Diligently track and report on sourcing activities, pipeline health, and key metrics to inform recruitment strategies.
• • *Recruiting Operations & Projects Responsibilities:**
• • Support and contribute to key recruiting initiatives, including employer branding efforts, referral program optimization, and the execution of recruiting events.
• • Assist in the analysis of critical recruiting metrics such as time-to-hire, pipeline conversion rates, and candidate experience scores to identify areas for improvement.
• • Proactively identify opportunities to enhance operational efficiency, optimize our recruiting tools, and elevate the overall candidate experience.
• • Provide flexible support for ad hoc recruiting projects as the team and company scale, demonstrating adaptability and a willingness to contribute across various functions.
• • This role is ideal for an individual who is passionate about building exceptional candidate experiences, possesses a keen eye for detail, and thrives in a fast-paced, evolving startup environment. You will be instrumental in shaping our talent acquisition function and contributing directly to Vendelux's continued growth and success.