Event Marketing Coordinator Associate

📋 Description

• • AirOps is at the forefront of the AI era, revolutionizing how brands are discovered and engage with their audiences through our end-to-end content engineering platform. We empower marketing teams at leading companies like Ramp, Chime, Carta, and Rippling to transform content quality into a sustainable competitive advantage, enabling them to navigate the evolving discovery landscape, identify high-impact opportunities, and create accurate, on-brand content that resonates with both AI algorithms and human users. As we experience hyper-growth, having quintupled our revenue in the past year, we are seeking a dynamic and highly organized Event Marketing Coordinator Associate to join our passionate team.
• • This role is a unique opportunity for an individual early in their marketing career who thrives on building, solving complex problems, and operating within a fast-paced, innovative environment. You will play a pivotal role in supporting the development and execution of high-impact events designed to foster community, generate pipeline, and elevate our brand visibility. Reporting to the Head of Events & Experiential Marketing, you will be instrumental in bringing a diverse array of experiences to life, ranging from our flagship conferences and intimate executive dinners to industry sponsorships and unique experiential gatherings.
• • Your responsibilities will span the entire event lifecycle, demanding a blend of creativity and operational excellence. You will meticulously manage key logistics, including but not limited to venue sourcing, vendor negotiation and management, food and beverage coordination, audio-visual production, shipping and logistics for event materials, sourcing and managing branded swag and giveaways, designing and implementing signage strategies, arranging travel and accommodation for attendees and staff, and coordinating hotel room blocks and transportation. Your attention to detail will be crucial in owning operational aspects such as setting up registration systems, tracking attendee engagement, preparing name badges, developing detailed run-of-show documents, and ensuring seamless internal communication.
• • Beyond logistics, you will actively contribute to pre-event promotion and outreach efforts. This includes collaborating with our Sales Development Representative (SDR) teams to identify and target key attendees, supporting outreach campaigns, and ensuring effective follow-up strategies are in place. You will be responsible for building and maintaining comprehensive event timelines, detailed project plans, and internal communication workflows to ensure all stakeholders are aligned and informed throughout the planning process.
• • A key part of your role will involve partnering closely with our Creative team to produce essential event assets. This includes designing and developing invitations, impactful signage, compelling presentations, informative collateral, and other branded materials that reinforce the AirOps brand identity. You will also support the creation of post-event recaps, analyze event performance, and manage the organization of photo and video assets for both internal storytelling and external marketing initiatives.
• • Ensuring consistent brand representation across all event touchpoints – from the physical environment and digital interfaces to all attendee interactions – will be a core focus. You will be the guardian of our brand, ensuring every event reflects our values and enhances our reputation as a category leader in AI-powered content and search.
• • To thrive in this role, you should be energized by the variety and pace of event formats, from large-scale conferences to highly curated, unique experiences. Exceptional organizational skills, meticulous attention to detail, and the ability to juggle multiple priorities simultaneously are essential. You should be a proactive problem-solver, adept at creating structure, building efficient processes, and continuously seeking ways to enhance the attendee experience. A calm demeanor under pressure, a willingness to roll up your sleeves and tackle tasks from strategic planning to on-the-ground execution, and a collaborative spirit are vital. You should be comfortable partnering effectively across diverse teams, external vendors, and customer-facing functions. A creative and thoughtful approach to guest experience, focusing on creating memorable moments that foster genuine connection, will set you apart. Finally, a deep curiosity about marketing, the transformative power of AI, community building, and the evolving landscape of experiential programs is highly encouraged.
• • This is an unparalleled opportunity to gain hands-on experience in event marketing within a rapidly scaling tech company, contributing directly to our growth and market positioning. You will learn from experienced professionals, develop a robust skill set, and make a tangible impact on our brand's success.