Executive Assistant

Optro Inc.

Job Overview

Location

United States

Job Type

Full-time

Full Job Description

📋 Description

• As an Executive Assistant at Optro Inc., you will serve as a critical force multiplier for executive leadership, enabling seamless operations in a high-growth SaaS environment by managing complex schedules, coordinating strategic initiatives, and ensuring executives can focus on high-impact priorities. Your role is pivotal in maintaining organizational efficiency and supporting the company’s mission to deliver leading audit, risk, ESG, and InfoSec solutions to Fortune 500 clients.
• You will manage multiple complex calendars for executives, ensuring optimal time allocation by proactively resolving conflicts, preparing pre-reads and agendas, and facilitating timely access to meeting materials, directly contributing to strategic decision-making and operational clarity.
• You will orchestrate domestic and international travel logistics with precision, minimizing disruptions while maximizing executive efficiency, including coordinating flights, accommodations, visas, and itineraries tailored to business needs and personal preferences.
• You will own the end-to-end planning and execution of team gatherings—both virtual and in-person—including offsites, team-building events, and celebrations, delivering high-touch experiences that reinforce company culture and foster connection across distributed teams.
• You will attend staff meetings, take detailed notes, track action items, and drive follow-up to completion within prescribed timelines, ensuring accountability and continuity across leadership initiatives.
• You will support the preparation and refinement of slide decks, special projects, and executive communications, leveraging strong writing and design sensibilities to enhance clarity, impact, and professionalism.
• You will proactively identify opportunities to streamline processes, reduce administrative friction, and enhance business operations through initiative-taking, process optimization, and cross-functional collaboration.
• You will manage expense tracking and reporting in strict compliance with company policy, ensuring accuracy, timeliness, and adherence to financial controls.
• You will be available for occasional on-call or after-hours support to accommodate global business needs, demonstrating flexibility and commitment to executive partnership.
• You will thrive within Optro’s values-driven culture—customer obsession, gritty resilience, drive innovation, win together, and growth mindset—where your contributions directly support the company’s status as one of North America’s 500 fastest-growing tech firms for seven consecutive years.
• You will develop deep business acumen by working closely with executives across functions, gaining exposure to strategic planning, financial operations, and go-to-market initiatives, accelerating your professional growth in a high-velocity SaaS environment.
• You will refine advanced executive support competencies, including strategic calendar management, high-stakes event production, cross-timezone coordination, and executive communication, positioning yourself for increased responsibility and leadership opportunities.

🎯 Requirements

• Minimum of 5 years of experience providing executive administrative support in a fast-paced, dynamic business environment
• Proven ability to manage complex calendars, coordinate domestic and international travel, and execute high-impact offsites and team events
• Proficiency with Google Suite (Gmail, Calendar, Drive, Docs, Sheets), Slack, and Zoom, with demonstrated skill in document creation, collaboration, and virtual meeting facilitation
• Strong project management skills, exceptional attention to detail, and the ability to handle competing priorities with composure and kindness
• Excellent written and verbal communication skills, with experience preparing slide decks, meeting notes, and executive communications
• Ability to support Central Time Zone business hours and willingness to perform occasional on-call or after-hours work as needed

🏖️ Benefits

• Comprehensive employee health coverage available across all locations
• 401(k) plan with company match (U.S.) or pension with match (U.K.) to support long-term financial wellness
• $200/month Live Your Best Life (LYBL) stipend for personal enrichment, wellness, or lifestyle enhancements
• Flexible vacation policy (U.S. exempt & California) or 25 days annual leave (U.K.), plus birthday and volunteering time off
• Access to employee resource groups, regular team and company-wide gatherings, and opportunities to engage in Optro’s award-winning culture
• Opportunity to launch or advance your career at one of North America’s fastest-growing SaaS companies, recognized by Deloitte for seven consecutive years

Skills & Technologies

Remote

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Optro Inc.

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About Optro Inc.

Optro is a technology company focused on revolutionizing the way businesses manage and leverage their data. They provide an AI-powered platform designed to automate data operations, enabling organizations to extract deeper insights, improve data quality, and accelerate data-driven decision-making. Their solution addresses common challenges in data integration, transformation, and governance, making complex data processes more accessible and efficient. Optro serves a wide range of industries, empowering them to unlock the full potential of their data assets for competitive advantage and operational excellence.

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