Executive Assistant - Everest

Infinity Constellation Technologies Inc.

Job Overview

Location

United States

Job Type

Full-time

Full Job Description

📋 Description

• Executive Assistant at Everest is a pivotal role that combines technology with human-centered support to help executives stay focused, organized, and productive—ensuring they can prioritize strategic work while the assistant manages operational complexity with discretion and empathy.
• This role is essential to the success of busy leaders at a fast-growing startup, where the Executive Assistant acts as a trusted partner in managing time, communication, travel, projects, and administrative details, enabling clients to focus on high-impact decisions.
• Day to day, the Executive Assistant will manage dynamic calendars by scheduling, rescheduling, and prioritizing meetings to optimize time usage and reduce conflicts.
• They will maintain clear and professional communication by monitoring and triaging inboxes, drafting messages, and ensuring timely follow-ups across email and other platforms.
• As a Relationship Builder, they will foster trust through consistent responsiveness, reliability, and proactive anticipation of executive needs.
• They will serve as an Operations Partner by coordinating travel arrangements, scheduling meetings, managing logistics, and handling administrative tasks with precision.
• As a Project Supporter, they will track initiative progress, follow up on action items, and help ensure deadlines are met by reminding executives and stakeholders of upcoming commitments.
• They will act as a Systems Improver by identifying inefficiencies in workflows and proposing or implementing tool-based solutions using platforms like Google Workspace, Microsoft Office, or project management software to enhance team productivity.
• The Executive Assistant will function as a Detail-Oriented Organizer, managing multiple concurrent tasks with accuracy to prevent oversights in scheduling, documentation, or follow-through.
• They will handle Financial Admin duties including processing expenses, managing invoices, and maintaining accurate financial records to support budgeting and reporting needs.
• The role involves collaboration with other assistants across the team to share best practices, learn new tools, and contribute to a culture of continuous improvement and mutual support.
• The person in this role will develop advanced skills in executive-level support, including strategic calendar management, cross-functional coordination, and discretionary decision-making in high-pressure environments.
• They will gain exposure to diverse industries and executive styles through work with a varied client base, broadening their adaptability and professional versatility.

🎯 Requirements

• 4–7 years of experience providing high-level administrative or executive support in roles such as Executive Assistant, Administrative Assistant, or Office Manager.
• Proficiency with productivity and collaboration tools including Google Workspace, Microsoft Office, project management platforms, communication apps, CRMs, and financial systems.
• Strong communication skills, professionalism, good judgment, and a proactive mindset with the ability to handle sensitive information with discretion.

🏖️ Benefits

• Comprehensive health coverage including medical, dental, and vision insurance.
• Retirement and financial security benefits such as a 401k plan, short- and long-term disability, and life insurance.
• Generous paid time off (PTO) policy including paid sick days and company holidays, plus opportunities for professional growth and skill development.

Skills & Technologies

Remote

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Infinity Constellation Technologies Inc.

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About Infinity Constellation Technologies Inc.

Infinity Constellation Technologies Inc. is a space-based data and communications company that designs, builds and operates low-Earth-orbit satellite constellations to provide global connectivity, Earth-observation services and edge computing infrastructure. Its mesh-networked small satellites deliver broadband internet, real-time imagery and IoT data to defense, maritime, agriculture and disaster-response markets. Founded by aerospace and software veterans, the firm emphasizes rapid deployment, resilient architectures and open standards to enable scalable commercial and government applications.

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