Executive Assistant (German speaking)

n8n GmbH

Job Overview

Location

United Kingdom

Job Type

Full-time

Full Job Description

📋 Description

• Executive Assistant to the CEO at n8n GmbH, a high-trust, high-impact role critical to enabling leadership effectiveness by managing calendars, travel, communications, and administrative operations, ensuring seamless execution of strategic initiatives across a fast-growing, globally distributed AI workflow platform company.
• Day-to-day responsibilities include managing the CEO’s calendar, travel logistics, meeting preparations, and expense tracking; providing briefings and background materials for key meetings; handling external communications on behalf of the CEO (e.g., emails, LinkedIn, investor/vendor inquiries); maintaining strict confidentiality and proactively anticipating leadership needs.
• Operational coordination involves tracking key deliverables, supporting project execution, preparing presentations and reports, coordinating board meetings, investor updates, and offsites, organizing team meetings and cross-functional events, and owning and improving internal processes such as travel, expenses, and vendor tools.
• Collaboration with People & Ops teams to support internal initiatives, coordinate company-wide meetings and team offsites, and contribute to a culture of inclusion and operational excellence.
• Opportunity to grow into greater responsibility as n8n scales, develop deep expertise in executive support within a high-growth tech environment, influence cross-functional efficiency, and build strategic relationships across leadership, investors, and global teams while working with cutting-edge AI and productivity tools.

🎯 Requirements

• Based in Berlin: You live in Berlin and have experience working with globally distributed teams.
• Proven EA Experience: 5+ years supporting senior leadership, ideally in fast-paced or high-growth environments.
• Strong Communicator: You're emotionally intelligent, and an excellent communicator—both written and verbal.
• Organised & Proactive: You thrive on bringing structure to chaos and take initiative without being asked.
• Tech-Savvy: Comfortable with AI tools and modern productivity software.
• Language Skills: Fluent in German and English
• Independent & Reliable: You’re self-motivated, dependable, and confident working autonomously.

🏖️ Benefits

• Competitive compensation 💸 – We offer fair and attractive pay.
• Ownership 💪 – Our core value is to “empower others,” and we mean it—you’ll get a slice of n8n with equity.
• Work/life balance 🏖️ – We work hard but ensure you have time to recharge: Europe: 30 days of vacation, plus public holidays wherever you are.
• Health & wellness 🩺 – Europe: We provide benefits according to local country norms.*
• Future planning 💰 – Europe: We provide pension contributions according to local country norms.*
• Financial security 🛡️ – Europe: We provide benefits according to local country norms.*
• Career growth 📈 – We hire rising stars who grow with us! You’ll get €1K (or equivalent) per year to spend on courses, books, events, or coaching to level up your skills.
• A passionate team 🤩 – We love our product, and we prove it with regular hackathons where we see who can build the coolest thing with it!
• Remote-first 🌏 – Our team works remotely across Europe, with regular off-sites for team bonding.
• Giving back 🤝 – We're big fans of open source, and you'll get $100 per month to support projects you care about.
• AI enablement 🤖 – We believe in working smarter—everyone gets an unlimited AI budget to explore and use the best tools to boost productivity and creativity.
• Transparency 🙏 – We all know what everyone’s working on, how the company is doing—the whole shebang.
• An ambitious but kind culture 😍 – People love working here—our eNPS for 2024 is 94!

Skills & Technologies

GitHub

Remote

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n8n GmbH

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About n8n GmbH

n8n GmbH provides open-source workflow automation software that enables technical teams to connect applications and APIs without writing extensive code. The Berlin-based company offers a fair-code licensed platform for building, deploying and monitoring integrations, ETL pipelines and business processes. It combines visual node-based editing with JavaScript flexibility, supports hundreds of pre-built integrations, and can be self-hosted or used via cloud. Founded in 2019, n8n serves developers, IT departments and digital agencies seeking cost-effective alternatives to proprietary automation tools.

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