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Executive Assistant (NYC)

Tempo Labs Inc.

Job Overview

Location

NYC Office

Job Type

Full-time

Full Job Description

📋 Description

• Executive Assistant at Tempo Labs Inc. in NYC, supporting leadership in a fast-growing blockchain startup focused on stablecoin infrastructure and real-world payments, enabling executives to focus on strategic initiatives by managing operational complexity.
• Serve as the central hub for leadership coordination, ensuring seamless communication, scheduling, and administrative execution so the team can maintain momentum in building foundational payment infrastructure for global financial systems.
• Manage complex, dynamic calendars for multiple executives using Google Calendar and Google Workspace, proactively anticipating conflicts, optimizing time allocation, and adjusting for last-minute changes across time zones and priorities.
• Coordinate all aspects of domestic and international travel — including flights, ground transportation, accommodations, visas, and itineraries — ensuring cost-effectiveness, compliance, and minimal disruption to executive schedules.
• Prepare comprehensive meeting materials, agendas, and pre-reads; track action items and follow-ups; and drive cross-functional projects to completion by bridging gaps between legal, people, engineering, and external partners.
• Oversee office operations including vendor coordination, supply management, workspace organization, and liaison with Paradigm and other partners on facility-related needs to maintain a productive, professional environment.
• Handle expense reporting, reimbursements, invoice processing, and administrative workflows with precision, ensuring compliance and timely resolution while maintaining confidentiality.
• Support Legal and People teams in streamlining internal processes, managing document workflows, chasing signatures, and contributing to internal knowledge bases and databases.
• Plan and execute internal team events, all-hands meetings, and external stakeholder engagements, from venue selection to logistics and post-event follow-up.
• Act as a trusted gatekeeper and first point of contact for leadership, filtering communications, prioritizing requests, and exercising discretion in sensitive matters.
• Thrive in an early-stage, high-ambition environment by wearing multiple hats, adapting quickly to shifting priorities, and taking ownership of both routine and ad hoc responsibilities.
• Contribute to a culture of operational excellence by identifying inefficiencies, proposing improvements, and helping scale systems as the team grows from a tight-knit group to a scaling organization.

🎯 Requirements

• Bachelor’s degree and proven experience as an executive assistant, ideally supporting multiple leaders in early-stage or growth-stage startups.
• Expert proficiency in Google Workspace (Calendar, Gmail, Docs, Sheets) and Microsoft Office, with demonstrated ability to manage complex schedules and prioritize competing demands.
• Exceptional written and verbal communication skills, combined with high integrity, discretion, and a professional, diplomatic demeanor in all interactions.
• Strong organizational skills, meticulous attention to detail, and the ability to anticipate needs and manage multiple stakeholders and projects simultaneously.
• Evidence of grit, adaptability, and a startup mindset — comfortable with ambiguity, rapid change, and wearing multiple hats in a fast-paced environment.
• Interest in or affinity for crypto, blockchain, or fintech sectors, with curiosity about Tempo’s mission to build payment infrastructure for real-world economic flows.

🏖️ Benefits

• Opportunity to work directly with visionary leaders at a well-funded blockchain startup backed by Paradigm and supported by global partners including Visa, Revolut, Shopify, and OpenAI.
• Hybrid in-office role in NYC with access to a collaborative, mission-driven workspace designed for innovation and execution.
• Exposure to cutting-edge developments in blockchain, stablecoins, and global payments, with opportunities to learn from industry leaders across finance, tech, and AI.
• Significant autonomy and impact — your work directly enables leadership effectiveness and organizational scalability.
• Professional growth in a high-tempo environment where initiative, learning, and ownership are valued and rewarded.
• Competitive compensation and benefits package commensurate with experience and role responsibilities in a scaling tech startup.

Skills & Technologies

Onsite

Degree Required

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Tempo Labs Inc.

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About Tempo Labs Inc.

Tempo Labs builds an AI-powered, code-first design platform for product teams. It turns React components and design tokens into live visual editors, letting engineers and designers iterate on real UIs without leaving code. Features include component generation from prompts, real-time visual editing synced to Git, and enterprise governance for design systems. Targeting high-growth SaaS companies, the San Francisco–based startup accelerates product development while preserving code quality and brand consistency.

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