Job Overview
Location
New York, New York
Job Type
Full-time
Category
Product Management
Date Posted
March 13, 2026
Full Job Description
đź“‹ Description
- • As the Executive Assistant & Office Experience Associate at Valence, you will be the vital operational engine driving the efficiency and effectiveness of our executive leadership team and ensuring our office spaces are vibrant, functional, and inspiring environments for our employees.
- • This role is designed for an individual who thrives in a dynamic, fast-paced startup atmosphere, demonstrating exceptional organizational skills, proactive problem-solving abilities, and a keen eye for detail.
- • You will provide comprehensive administrative support to our executive team, managing complex calendars, coordinating domestic and international travel arrangements, preparing meeting materials, and handling correspondence with professionalism and discretion.
- • A significant aspect of this role involves owning and executing a variety of operational initiatives that are critical to the smooth functioning and growth of a scaling startup.
- • This includes identifying operational needs, developing strategic solutions, and meticulously driving projects to successful completion, often with ambiguity and without predefined processes.
- • You will be instrumental in enhancing the overall office experience, ensuring our physical workspaces reflect our innovative culture and support employee well-being and productivity.
- • Responsibilities will encompass managing office supplies, coordinating with vendors, planning and executing office events, and contributing to a positive and welcoming atmosphere for all.
- • This position offers a unique opportunity to work closely with senior leadership, gaining invaluable insights into the strategic operations and decision-making processes of a category-defining AI company.
- • You will be a key player in supporting the company's mission to transform enterprise leadership coaching through AI, contributing directly to the operational backbone that enables our groundbreaking work.
- • The ideal candidate will possess a proactive mindset, anticipating needs and challenges before they arise, and demonstrating resourcefulness in finding effective solutions.
- • You will be responsible for maintaining confidentiality and handling sensitive information with the utmost integrity.
- • This role requires a high degree of adaptability, as priorities can shift rapidly in a startup environment, and the ability to manage multiple tasks simultaneously without compromising quality.
- • You will contribute to fostering a collaborative and productive work environment by ensuring seamless communication and support for the executive team and the broader organization.
- • Beyond traditional EA duties, you will have the chance to contribute to special projects that may involve research, event planning, or process improvement, leveraging your diverse skill set.
- • Your efforts will directly impact the ability of our executives to focus on strategic initiatives and the overall employee experience within our offices.
- • This is an opportunity to grow with a rapidly scaling company, taking on increasing responsibility and shaping the operational framework of a leading AI coaching platform.
- • You will be a crucial point of contact for internal and external stakeholders, representing Valence with professionalism and poise.
- • The role demands a commitment to excellence, a passion for operational efficiency, and a desire to be an integral part of a mission-driven organization.
- • You will play a part in ensuring our physical and operational infrastructure supports our ambitious growth trajectory and our commitment to delivering cutting-edge AI solutions to Fortune 500 companies.
- • Ultimately, you will be the trusted partner who ensures the executive team and our office environments are optimized for peak performance and innovation.
🎯 Requirements
- • Proven experience as an Executive Assistant supporting C-level executives, or a similar role with significant administrative and operational responsibilities.
- • Exceptional organizational and time-management skills, with the ability to prioritize tasks, manage multiple projects simultaneously, and meet deadlines in a fast-paced environment.
- • Strong proficiency in calendar management, travel coordination (domestic and international), and expense reporting.
- • Excellent written and verbal communication skills, with a professional demeanor and the ability to interact effectively with stakeholders at all levels.
- • Proactive problem-solving abilities and a resourceful approach to identifying and addressing operational challenges.
- • Proficiency with standard office software suites (e.g., Google Workspace, Microsoft Office).
🏖️ Benefits
- • Competitive salary and equity package.
- • Comprehensive health, dental, and vision insurance.
- • Generous paid time off and holidays.
- • Opportunity to work in a fast-growing, innovative AI startup.
- • Direct exposure to senior leadership and strategic company operations.
- • Professional development and growth opportunities within the organization.
Skills & Technologies
Junior
Onsite
About Valence
Valence is a customer data platform (CDP) designed to help businesses unify, understand, and activate their customer data. It provides a comprehensive solution for collecting data from various sources, creating unified customer profiles, and enabling personalized customer experiences across marketing, sales, and service channels. Valence focuses on empowering companies to gain deeper insights into customer behavior, segment audiences effectively, and deliver targeted campaigns. Their platform aims to break down data silos and provide a single source of truth for customer information, ultimately driving better engagement and business outcomes. Valence supports businesses in leveraging their data to build stronger customer relationships and achieve their growth objectives.
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