Job Overview
Location
United States
Job Type
Full-time
Category
Marketing
Date Posted
May 26, 2026
Full Job Description
đź“‹ Description
- • Maximize executive time by managing complex, multi-calendar schedules and ensuring timely creation and distribution of pre-reads and agendas for key meetings.
- • Intuitively prioritize and adjust meeting schedules in real-time based on business needs, ensuring the right stakeholders are engaged at the right moments.
- • Plan and coordinate all domestic and international travel for executives, minimizing disruption while maximizing efficiency and comfort.
- • Own end-to-end execution of virtual and in-person team gatherings, delivering high-touch, detail-oriented experiences that reinforce company culture.
- • Attend executive staff meetings, accurately document discussions, and drive action items to completion within prescribed timelines.
- • Assist in preparing and refining slide decks, presentations, and special project materials to support executive communication and decision-making.
- • Proactively identify opportunities to enhance operational efficiency, reduce friction, and elevate business processes across the organization.
- • Accurately track, file, and reconcile executive expenses in full compliance with company policy.
- • Serve as a key liaison across departments, building strong relationships with executives, fellow EAs, and cross-functional teams to ensure seamless coordination.
- • Maintain composure and adaptability in a fast-paced, ever-evolving environment while leading with kindness and emotional intelligence.
- • Manage on-call and after-hours responsibilities as required to support global executive needs.
- • Leverage proficiency in Google Suite (Gmail, Calendar, Drive, Docs, Sheets), Slack, and Zoom to enable seamless remote collaboration.
- • Apply best practices for distributed work environments to optimize workflows and communication across time zones.
- • Support sales, customer success, or go-to-market leadership teams by anticipating needs and streamlining administrative workflows.
- • Utilize Salesforce to manage executive pipelines, meeting notes, and activity tracking when applicable.
- • Champion Optro’s core values—customer obsession, gritty resilience, drive innovation, win together, and growth mindset—in daily execution.
- • Contribute to a culture of clarity, momentum, and mutual support by acting as both the glue and the grease within the executive team structure.
- • Ensure all administrative activities align with company policies and legal requirements, including handling access to highly sensitive data such as employee records, customer information, and financials.
🎯 Requirements
- • Minimum of 5 years experience supporting executive leadership in a fast-paced and dynamic environment
- • Ability to support Central time zone business hours
- • Extensive experience planning and executing offsites, with the ability to travel as often as needed to facilitate offsites across the org
- • Highly collaborative and organized with a strong attention to detail
- • Demonstrated experience in meeting management and presentation-building
- • Strong project management skills and proficiency with Google Suite, Slack, and Zoom
🏖️ Benefits
- • Launch a career at one of the fastest-growing SaaS companies in North America and EMEA!
- • Live your best life (LYBL)! $200/mo for anything that enhances your life
- • Comprehensive employee health coverage
- • 401(k) with company match
- • Competitive compensation & bonus program
- • Flexible vacation (exempt) / Accrued vacation (non-exempt)
- • Time off for your birthday & volunteering
- • Employee resource groups
- • Opportunities for team and company-wide get-togethers!
- • Parental Leave
Skills & Technologies
Go
Remote
About Optro Inc.
Optro is a technology company focused on revolutionizing the way businesses manage and leverage their data. They provide an AI-powered platform designed to automate data operations, enabling organizations to extract deeper insights, improve data quality, and accelerate data-driven decision-making. Their solution addresses common challenges in data integration, transformation, and governance, making complex data processes more accessible and efficient. Optro serves a wide range of industries, empowering them to unlock the full potential of their data assets for competitive advantage and operational excellence.
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