Executive Assistant to the CEO

Firecrawl Inc.

Job Overview

Location

San Francisco, CA (Hybrid)

Job Type

Full-time

Full Job Description

📋 Description

• As the Executive Assistant to the CEO at Firecrawl Inc., you will be the critical force multiplier ensuring the CEO’s time, commitments, and communications are managed with flawless precision, enabling strategic focus and operational excellence in a high-growth AI infrastructure startup.
• You will own and optimize the CEO’s calendar with zero ambiguity, ensuring every meeting has purpose, agenda, right attendees, and pre-work — protecting deep work time and making real-time judgment calls on what deserves the CEO’s attention.
• You will triage a high-volume, high-stakes inbox by building and maintaining a system that surfaces urgent items, drafts appropriate responses, and prevents critical threads (investor, customer, partnership) from being buried, maintaining inbox zero as a non-negotiable standard.
• You will prepare comprehensive briefing materials before key meetings, capture and track action items to completion, and coordinate complex logistics for board meetings, investor updates, and external engagements with meticulous attention to detail.
• You will handle highly sensitive information — including financials, personnel decisions, and strategic plans — with absolute discretion, safeguarding the CEO’s trust and the company’s confidentiality as a foundational duty.
• You will manage operational details such as travel arrangements, expense reports, and scheduling logistics, viewing these not as tasks but as the essential backbone of executive effectiveness.
• You will leverage AI tools (e.g., Claude, ChatGPT, automation platforms) to streamline repetitive workflows, systematize processes, and continuously improve your own efficiency without needing to be an engineer.
• You will earn increasing strategic context over time — starting with tactical execution and expanding into visibility into leadership dynamics, company planning, and strategic priorities as trust and judgment are proven.
• You will operate in a small, fast-moving, technical team at Firecrawl, a company that has achieved 8 figures in ARR and 100k+ GitHub stars by building the fastest way for developers to get LLM-ready data, where urgency and impact are paramount.

🎯 Requirements

• 3+ years of experience as an Executive Assistant or in equivalent operational support roles, preferably supporting a founder or CEO through a high-growth phase.
• Proven track record of borderline obsessive attention to detail, follow-through, and systems thinking — consistently preventing things from slipping through the cracks.
• High emotional intelligence, low ego, and demonstrated ability to navigate sensitive dynamics with board members, investors, and team members with grace and discretion.
• Trustworthy handling of confidential information, with a history of keeping sensitive data secure and knowing what to share, with whom, and when.
• Fluency in modern productivity tools (Google Workspace, Slack, Notion, calendar systems) and genuine curiosity about using AI tools to automate and improve workflows.
• Comfort with working beyond standard hours when needed, understanding that the CEO’s world does not stop at 5pm and urgency is part of the pace.

🏖️ Benefits

• Competitive salary range of $150,000–$180,000/year for U.S.-based employees in San Francisco, CA, based on impact, not tenure.
• Equity grant of up to 0.05% in Firecrawl Inc., allowing you to own a piece of the company you’re helping build.
• Generous PTO policy: 15 days mandatory, with flexibility to take additional time beyond 24 days upon request (holidays excluded), plus 12 weeks fully paid parental leave for moms and dads.
• Wellness stipend of $100/month for gym, therapy, massages, or other wellness activities, and up to $1,000/year for learning and development expenses.
• Sabbatical benefit: 3 paid months off after 4 years of service to pursue fun and new experiences.
• For US-based full-time employees: 100% employer-paid medical, dental, and vision coverage, plus life and disability insurance, 401(k) plan, FSAs, commuter benefits, and pet insurance.
• For SF-based employees: on-site perks including snacks, drinks, team lunches, ping pong, and a loaner e-bike for transportation around the city.

Skills & Technologies

GitHub

Hybrid

$150k-180k

Ready to Apply?

Apply Externally

You will be redirected to an external site to apply.

Firecrawl Inc.

Visit Website

About Firecrawl Inc.

Firecrawl Inc. provides an API that converts entire websites into clean markdown or structured data. Designed for AI applications, the service crawls all accessible subpages, renders dynamic content, and returns LLM-ready output without requiring sitemaps. It includes built-in scraping, search, and extraction capabilities for building knowledge bases, fine-tuning datasets, or powering chatbots. The company targets developers and data teams who need reliable web content ingestion at scale, offering cloud-hosted endpoints and self-hosted options under a usage-based pricing model.

View Company Profile

Get more remote jobs like this

Subscribe to the weekly newsletter for similar remote roles and curated hiring updates.

Weekly remote jobs and featured talent.

No spam. Only curated remote roles and product updates. You can unsubscribe anytime.