Executive Assistant to the Head of Kardex Autostore

Kardex Holding AG

Job Overview

Location

Portugal, Remote

Job Type

Full-time

Full Job Description

📋 Description

• As an Executive Assistant to the Head of Kardex Autostore, you will provide critical, high-level support to a senior leader in a global logistics innovator, ensuring seamless operations across time zones and enabling strategic focus on business growth and innovation.
• You will manage complex calendars, coordinate international travel, handle expense reporting, and proactively align priorities for the Head of Business Unit Autostore, acting as a trusted co-pilot in a fast-paced, international environment.
• You will organize and facilitate global meetings across time zones, prepare agendas and materials, manage Microsoft Teams sessions, and ensure timely distribution of minutes and action items to senior stakeholders.
• You will prepare polished executive documents including presentations, reports, briefing papers, and updates with precision and timeliness, supporting decision-making at the highest levels.
• You will serve as a central communication hub, liaising with the CEO, CFO, global executive assistants, and cross-functional teams to ensure consistent, clear, and timely information flow across the organization.
• You will organize workshops, management meetings, and maintain administrative structures such as organizational charts and documentation, while providing cover for colleagues and leveraging AI tools to automate repetitive tasks and increase efficiency.
• You will join a dynamic, future-oriented team at Kardex Holding AG, a world leader in dynamic storage and retrieval systems, where your contributions directly support the efficiency and scalability of logistics solutions used across industrial manufacturing, retail, and administration sectors worldwide.
• You will develop advanced skills in global executive support, cross-cultural communication, AI-enhanced productivity, and senior-level stakeholder management, positioning yourself for long-term growth within a stable, innovative multinational corporation.

🎯 Requirements

• Relevant education in business administration, office management, or commercial training, with executive-support certification or training considered an advantage.
• Proven extensive experience as an executive or senior assistant, preferably in a high-responsibility, international, or virtual environment.
• Advanced proficiency in MS Office/Office 365 (especially PowerPoint, Excel, and Teams), fluent English and Portuguese, with additional languages and practical AI tool usage as a plus.

🏖️ Benefits

• Long-term career prospects in a secure, fast-growing international company with access to training via the Kardex Academy and clear development pathways.
• Comprehensive support including a collaborative team culture, structured onboarding, and access to an Employee Assistance Program (Lyra) for well-being.
• Tangible added value such as flexible working hours, country-standard annual vacation, attractive salary, company pension plan, and capital-forming benefits.
• Attractive extras including corporate benefits, company and team events, and opportunities to engage in a vibrant, supportive workplace community.

Skills & Technologies

Remote

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Kardex Holding AG

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About Kardex Holding AG

Kardex Holding AG is a Swiss industrial group specializing in automated storage and retrieval solutions, intralogistics systems, and lifecycle services. Its two divisions—Kardex Remstar and Kardex Mlog—produce dynamic storage systems, shuttle technology, and warehouse management software for manufacturing, distribution, and service operations. The company supports customers through design, installation, maintenance, and digital retrofitting services, enabling higher throughput and space efficiency in warehouses worldwide. Headquartered in Zurich, Kardex operates production, assembly, and service centers across Europe, North America, and Asia.

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