Executive Operations Assistant

Scale Army

Job Overview

Location

Egypt

Job Type

Contract

Full Job Description

📋 Description

• Serve as a trusted operational partner to senior leadership in a hospitality management organization overseeing hotels, restaurants, and multi-location business operations.
• Attend meetings on behalf of leadership and accurately document discussions, decisions, and assigned action items with clear ownership and deadlines.
• Prepare and distribute concise meeting summaries and follow-up documentation to ensure alignment across departments, vendors, and stakeholders.
• Track and maintain accountability for all action items, escalating unresolved items and risks requiring leadership attention in a timely manner.
• Coordinate and manage complex executive calendars, scheduling meetings across multiple time zones while respecting U.S. business hours (9:00 AM – 5:00 PM EST).
• Support day-to-day operational priorities by managing follow-up communications, gathering updates from department leaders, and ensuring commitments are met.
• Conduct research, compile reports, and gather critical information from internal teams and external vendors to inform leadership decisions.
• Act as a communication bridge between leadership and cross-functional teams, ensuring seamless information flow across departments and locations.
• Monitor project progress, deadlines, and organizational priorities, maintaining visibility into ongoing initiatives and identifying potential roadblocks.
• Support the execution of strategic initiatives and special projects by coordinating follow-up activities, tracking deliverables, and ensuring timely completion.
• Maintain organized operational workflows by implementing systems for tracking commitments, documenting processes, and improving accountability across the organization.
• Assist with administrative and operational tasks as needed to ensure leadership remains focused on high-priority strategic objectives.
• Work independently with minimal supervision, demonstrating strong initiative, ownership, and urgency in all responsibilities.
• Utilize Microsoft Office, Google Workspace, Zoom, and Microsoft Teams to manage communications, documentation, scheduling, and collaboration.
• Maintain a high standard of attention to detail, accuracy, and follow-through in all documentation, scheduling, and coordination activities.
• Engage confidently with stakeholders across multiple departments and external partners to gather information, resolve issues, and drive operational efficiency.
• Contribute to a culture of accountability by ensuring meetings lead to action, deadlines are met, and organizational priorities remain visible and on track.
• Adapt to a fast-paced, evolving environment as the organization expands its portfolio of hospitality and business operations.
• Deliver results that enable leadership to operate with clarity, reduced administrative burden, and increased strategic focus.

🎯 Requirements

• 3+ years of experience as an Executive Assistant, Operations Assistant, or in a similar role supporting senior leadership
• Experience attending meetings, documenting discussions, decisions, and action items with accuracy and clarity
• Experience coordinating calendars, scheduling across time zones, and managing executive communications
• Experience tracking project progress, deadlines, and organizational priorities across multiple departments
• Proficiency with Microsoft Office, Google Workspace, Zoom, and Microsoft Teams
• Strong ability to work independently with minimal supervision in a remote environment

🏖️ Benefits

• Fully remote work arrangement
• Opportunity to support leadership in a growing hospitality organization with multi-location operations
• Exposure to strategic initiatives, cross-functional projects, and executive decision-making
• Flexible schedule aligned with U.S. business hours (9:00 AM – 5:00 PM EST)

Skills & Technologies

Remote

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About Scale Army

Scale Army Careers is a remote-talent marketplace that sources, vets and places top sales, marketing and technical professionals across Latin America and Africa into full-time roles with high-growth U.S. companies. Operating under the same umbrella as Scale Army, the platform pairs candidates with vetted 40-hour-per-week engagements, provides onboarding guidance, monthly check-ins and equipment stipends, and channels consistently strong performers into progressively higher-impact opportunities to build long-term, dollar-based careers.

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