Lead Executive Administrator - 678

Quantinuum Limited

Job Overview

Location

US Remote

Job Type

Full-time

Full Job Description

📋 Description

• Quantinuum is at the vanguard of the quantum computing revolution, and we are seeking a highly organized and proactive Lead Executive Administrator to join our dynamic team. This pivotal remote role will provide comprehensive administrative support to our esteemed executives, including Vice Presidents, Senior Vice Presidents, and Officers of the company. You will be instrumental in ensuring the seamless operation of executive functions, acting as a trusted partner to business leaders and fostering positive interactions with both internal stakeholders and external clients. As a key member of our professional services team, you will contribute to a culture of high commitment and a friendly, collaborative working environment.
• Your primary responsibility will be to offer a high-level of administrative support, demanding an elevated degree of confidentiality and discretion. This includes meticulously managing executive calendars, which involves scheduling appointments, prioritizing critical tasks, and handling sensitive information with utmost care. You will also be responsible for managing information requests, preparing professional correspondence, greeting visitors, and coordinating complex conference calls, ensuring all executive communications are handled efficiently and professionally.
• A significant aspect of this role involves the planning and coordination of various company events. This includes internal meetings, employee team-building activities, and potentially larger-scale company events. Your organizational prowess will be crucial in ensuring these events are executed flawlessly, contributing to a positive and engaging company culture.
• Maintaining organized and accessible files and documents is paramount. You will be responsible for establishing and upholding efficient filing systems, ensuring that critical information is readily available when needed. This systematic approach to document management is vital for supporting executive decision-making and operational efficiency.
• A core function of this position is the arrangement of all executive travel. This encompasses booking flights, hotels, and other accommodations, creating detailed itineraries, and managing all associated correspondence. Your ability to anticipate needs and proactively manage travel logistics will ensure executives can focus on their strategic priorities.
• You will also play a key role in planning, organizing, and implementing business luncheons, client dinners, and other important engagements. This requires a keen eye for detail, excellent vendor management skills, and the ability to create professional and impactful events that reflect positively on Quantinuum.
• Managing executive expenses is another critical responsibility. You will accurately track, process, and submit all expense reports, ensuring compliance with company policies and timely reimbursement through the T&E system. This requires meticulous attention to detail and a thorough understanding of financial procedures.
• Preparing comprehensive reports, presentations, and data for meetings will be a regular duty. You will gather relevant information, synthesize it into clear and concise formats, and ensure all materials are ready for executive review and discussion. This includes managing records and correspondence related to these meetings.
• This role demands individuals who are not only highly organized but also possess exceptional communication and interpersonal skills. You will be a key point of contact, requiring professional and courteous interaction with a diverse range of individuals, both internally and externally.
• The ideal candidate will be self-motivated, proactive, and able to anticipate needs, taking initiative without direct instruction. You should possess the ability to discern important information, identify key details, and manage multiple priorities effectively, even under pressure. A high degree of dependability, trustworthiness, and the capacity to manage conflicting priorities and deadlines are essential for success in this role.
• By joining Quantinuum, you will be part of a groundbreaking company that is shaping the future of quantum computing. This role offers the opportunity to contribute to a world leader in this transformative field, working alongside brilliant scientists and engineers and making a tangible impact on technological advancement.

🎯 Requirements

• High School Diploma or GED required.
• Minimum of 2 years of experience providing administrative support to senior-level leaders, including scheduling, appointment management, calendar updates, and travel coordination.
• Must be a U.S. Citizen, permanent resident, or green card holder due to contractual requirements.
• Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel).

🏖️ Benefits

• Competitive salary range of $88,000 - $110,000 annually.
• Employer-subsidized health, dental, and vision insurance.
• 401(k) retirement savings plan with a company match.
• Generous paid time off, including 12 paid holidays and vacation/sick time.

Skills & Technologies

Senior

Remote

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Quantinuum Limited

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About Quantinuum Limited

Quantinuum Limited is a UK-based quantum computing company formed in 2021 through the merger of Honeywell Quantum Solutions and Cambridge Quantum Computing. It develops trapped-ion quantum hardware, quantum software, and cybersecurity products, operating research and engineering teams across the United States, United Kingdom, Germany, and Japan. The company focuses on advancing error-corrected quantum systems and provides cloud access to its H-series quantum computers for enterprise and academic users worldwide.

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