Manager, Payroll & Accounts Payable

📋 Description

• • Oversee and manage the end-to-end payroll process, ensuring accuracy, timeliness, and compliance with all relevant regulations and internal controls.
• • Lead the execution of internal controls integral to Sarbanes-Oxley (SOX) compliance, identifying and implementing improvements to strengthen financial governance.
• • Drive process improvements across both payroll and procure-to-pay cycles, aiming for enhanced efficiency, automation, and streamlined operations.
• • Collaborate closely with the Accounting team to ensure precise expense coding and accurate financial reporting.
• • Manage and resolve internal and external inquiries related to payroll and accounts payable, providing excellent customer service and timely, professional responses.
• • Supervise, mentor, and develop a team of payroll and accounts payable professionals, assigning tasks, monitoring performance, and providing constructive coaching and feedback to foster growth and high performance.
• • Possess a comprehensive understanding of integrations between ADP SmartCompliance Payment Solutions and tax filing, as well as integrations for travel and expense management software (SAP Concur) and the ERP system (PeopleSoft).
• • Work directly with the Treasury team to initiate wire transfers, ensuring secure and accurate disbursement of funds.
• • Manage the complete accounts payable (AP) lifecycle, encompassing invoice processing, payment approvals, and vendor communications, ensuring adherence to company policies and procedures.
• • Maintain a robust internal control environment and efficient operating processes and policies for vendor maintenance, invoice processing, expense report processing, travel procedures, and disbursements.
• • Lead procure-to-pay projects, including the successful implementation of new software solutions and the integration of acquired companies into existing AP systems and processes.
• • Oversee daily AP activities, including the review of daily extracted invoices to validate approvals and ensure compliance.
• • Regularly reconcile vendor statements with internal records to proactively identify and rectify any discrepancies, maintaining accurate vendor balances.
• • Generate regular reports on key accounts payable metrics, such as outstanding balances, payment trends, and vendor performance, providing insights for financial management.
• • Partner and collaborate effectively with the Treasury, Finance, and Operations teams to align AP processes with overarching company objectives and facilitate seamless financial system and reporting integrations.
• • Manage the Corporate Purchasing Card Program, ensuring compliance with policies and efficient reconciliation.
• • Ensure all payments are processed accurately and delivered on time, mitigating late payment penalties and maintaining positive vendor relationships.
• • Lead the end-to-end payroll process, including meticulous reconciliation to source documents and quality checks to guarantee accurate payroll results.
• • Oversee the effective functioning of timekeeping and paid time off (PTO) modules within the payroll system.
• • Spearhead quarterly and year-end tax balancing processes and W2 reconciliation, ensuring compliance and accuracy.
• • Champion a strong internal control environment and efficient operating processes and policies specifically related to payroll processing.
• • Lead payroll-related projects, such as the implementation of new payroll software solutions or the integration of payroll functions for acquired companies.
• • Proactively identify and address operational issues and inefficiencies within the payroll function, recommending and implementing solutions.
• • Generate regular, comprehensive payroll reports for various stakeholders, including Human Resources, Accounting, and Financial Planning & Analysis (FP&A) teams.
• • Foster a collaborative and supportive team environment, encouraging open communication and shared problem-solving.
• • Champion best practices in payroll and accounts payable management, staying abreast of industry trends and regulatory changes.
• • Contribute to the overall financial health and operational efficiency of the company through diligent management of payroll and AP functions.