Job Overview
Location
Remote
Job Type
Contract
Category
Marketing Manager
Date Posted
February 12, 2026
Full Job Description
đź“‹ Description
- • The Marketing Operations Coordinator is a pivotal role responsible for ensuring the smooth, accurate, and timely execution of marketing campaigns across five distinct brands within a leading educational solutions company. This position is integral to maintaining operational rigor, enforcing process discipline, and facilitating seamless marketing delivery.
- • You will be the guardian of our campaign workflows, meticulously managing and optimizing them within Asana to guarantee adherence to established processes and the punctual completion of all deadlines. Your role involves developing, implementing, and refining these workflows to enhance efficiency and effectiveness.
- • A core responsibility is maintaining the comprehensive 360 marketing calendar. This involves ensuring its accuracy, providing clear visibility to all stakeholders, and fostering alignment across the marketing efforts of all five brands. You will be the central point of contact for calendar updates and conflict resolution.
- • You will collaborate closely with channel managers, acting as a key coordinator to ensure campaigns transition seamlessly from the planning stages through to final execution. This requires proactive communication and diligent follow-up to keep projects on track.
- • In Asana, you will be instrumental in enforcing intake rules, ensuring that no marketing work commences without a formal request or a clearly defined task. This process discipline is crucial for maintaining order and accountability.
- • You will meticulously ensure that every task within Asana contains precise details, realistic due dates, and is free from timeline conflicts. This attention to detail prevents misunderstandings and streamlines execution.
- • Daily monitoring of the Asana intake is a key duty, managing basic non-campaign-related requests and identifying items that require strategic review by senior team members.
- • A proactive approach to following up on overdue tasks, identifying potential blockers, and implementing solutions to prevent execution delays is essential for maintaining momentum.
- • You will also monitor team capacity, flagging any risks to delivery timelines or resource availability to the Director of Marketing Operations.
- • In terms of SharePoint and Asset Management, you will be responsible for maintaining the integrity of SharePoint folder structures and file nomenclature, performing regular cleanups to ensure organization and accessibility.
- • You will serve as the primary internal point of contact for sharing requested assets, utilizing SharePoint links to provide efficient and secure access to marketing materials.
- • For Cross-Brand Marketing Operations, you will ensure that all five brands are accurately represented in the marketing calendar, proactively flagging any scheduling conflicts that may arise.
- • You will manage the quarterly direct mail send lists and monthly sweepstakes prize winners, ensuring accuracy and timely processing.
- • A critical function is performing pre-flight Quality Assurance (QA) on all marketing assets, including campaigns, websites, emails, and social media updates. This involves checking for broken links, content accuracy, correct dates, and consistent branding.
- • Support will be provided for tradeshow logistics, branded merchandise, and the coordination of creative assets, ensuring all operational aspects are handled efficiently.
- • You will act as the primary point of contact for external partners, including printers, swag vendors, freelancers, and other suppliers, managing communications and ensuring deliverables meet expectations.
- • Coordinating meetings is another aspect of the role, which includes preparing agendas, distributing meeting notes, and helping to keep discussions focused and productive.
- • You will also support ad-hoc administrative tasks, such as preparing data for budget reviews and updating spreadsheets, contributing to the overall efficiency of the marketing operations team.
- • This role is ideal for an individual who thrives in a structured, process-driven environment and is eager to contribute to the operational excellence of a dynamic, multi-brand marketing organization. You will gain significant exposure to large-scale campaign operations and play a direct role in enhancing execution quality, clarity, and efficiency.
- • Success in this role means that Asana workflows are consistently clean, compliant, and fully adopted by marketing and creative teams. It also means that SharePoint effectively enables efficient self-service access to final assets for all stakeholders, and the 360 marketing calendar is a consistently accurate and dependable resource across all brands and channels. Furthermore, the ability to onboard additional brands operationally without disruption and to be a trusted, reliable partner to the Director of Marketing Operations are key indicators of success.
🎯 Requirements
- • 3-5 years of experience working within a marketing department, with a strong focus on operational support.
- • Proven experience collaborating with cross-functional teams in a fast-paced, dynamic environment.
- • Strong proficiency in Asana for workflow management and project tracking (required).
- • Familiarity with SharePoint for document management and asset organization.
- • Exceptional organizational skills with a meticulous attention to detail, capable of identifying errors in links, content, dates, and branding.
- • Process-driven mindset with a preference for structured workflows and a commitment to continuous improvement.
- • Strong professional communication skills, effective across all levels of seniority.
- • Self-sufficient, proactive, adaptable, and collaborative working style.
🏖️ Benefits
- • Fully remote work environment, offering flexibility and work-life balance.
- • Opportunity to work with a leader in educational solutions, contributing to impactful programs.
- • Gain deep exposure to large-scale, multi-brand campaign operations.
- • Develop expertise in marketing operations tools and processes within a structured environment.
- • Be a central operational force within a growing marketing organization, working closely with senior leadership.
- • Potential for professional growth and development within a process-driven company.
Skills & Technologies
Remote
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