National Commercial/Post Closing Coordinator

📋 Description

• • Coordinate end-to-end commercial recording processes for complex real estate transactions, including multi-site and multi-state recordings.
• • Prepare, review, and submit commercial recording packages to county clerk offices, ensuring compliance with jurisdiction-specific statutory requirements and recording standards.
• • Review documents for recordability, proactively identify deficiencies, and coordinate corrective actions with internal teams, attorneys, and title professionals.
• • Calculate transfer, documentary, and recording taxes nationwide and complete all required transfer tax forms.
• • Manage electronic recordings through Simplifile and CSC platforms, monitoring submission status and resolving rejections promptly.
• • Process date-down endorsements, including National and New York construction loan transactions.
• • Maintain accurate and organized client courtesy files, invoices, and post-closing data within internal systems.
• • Serve as the primary point of contact for recording and construction loan status inquiries, providing clear and timely updates to internal stakeholders and clients.
• • Partner with closing, underwriting, and post-closing teams to correct and finalize documents and endorsements.
• • Balance high-volume workloads and competing priorities while consistently meeting recording deadlines and service-level expectations.
• • Handle sensitive commercial transaction documentation with strict confidentiality.
• • Demonstrate strong time management skills to prioritize tasks and meet deadlines in a fast-paced environment.
• • Communicate effectively both verbally and in writing with internal teams, clients, and external parties.
• • Work independently and as part of a team in a self-directed manner while maintaining a high level of accountability and professionalism.
• • Apply creative problem-solving skills to resolve document-related issues and streamline post-closing workflows.
• • Maintain a customer service-oriented approach in all interactions related to recording and post-closing processes.