People Operations Coordinator

📋 Description

• • Join Stellic, Inc. as a People Operations Coordinator and become an integral part of our dynamic People + Talent team. This multifaceted role offers a unique opportunity to gain comprehensive experience across recruiting coordination, essential people operations functions, and vital office support. You will play a crucial role in ensuring that both our valued team members and prospective candidates enjoy a seamless, supportive, and positive experience throughout their interactions with Stellic.
• • As our PeopleOps Coordinator, you will be instrumental in fostering a welcoming and efficient environment at our San Mateo Headquarters. Your responsibilities will extend to supporting our global team and engaging with candidates and employees located worldwide, contributing to a cohesive and productive organizational culture.
• • Stellic is at the forefront of transforming the student experience in higher education. Our innovative platform empowers students with the clarity, confidence, and purpose needed to navigate their academic journeys and build fulfilling career paths. We are a rapidly expanding startup, fortified by leading social impact investors, and we proudly partner with prestigious institutions such as Cornell, Columbia, the University of Virginia, and The Ohio State University, positively impacting over one million students across seven countries.
• • Our mission to revolutionize student success is unwavering as we scale our operations globally. We are driven by a strong set of core values and are dedicated to cultivating a high-performance team committed to making a lasting and meaningful difference in the lives of students and the landscape of higher education.
• • We are seeking an individual who is early in their career and eager to develop a robust skill set in People Operations and Recruiting. The ideal candidate is highly organized, exceptionally reliable, and takes immense pride in meticulous attention to detail, ensuring all tasks are completed efficiently and deadlines are consistently met. You possess a proactive attitude where no task is considered too large or too small.
• • You approach your work with genuine empathy and a deep sense of care, thriving in a role where you can serve as a helpful and dependable resource for others. You understand the critical importance of a strong team culture and naturally contribute to reinforcing the core values of the organizations you are a part of.
• • As our People Operations Coordinator, you will be entrusted with significant ownership:
• • **Office Support:** You will be key in making our newly established HQ a welcoming, organized, and functional space for our team. This includes tasks such as setting up workstations for new hires, ensuring shared spaces are consistently stocked and maintained, and contributing to an overall environment that enables our team to perform at their best.
• • **Recruiting Coordination:** We place a high value on delivering an exceptional candidate experience. You will be responsible for coordinating interview schedules, managing both virtual and in-person interviews, maintaining clear and timely communication with candidates, and providing essential support to our Talent team in managing our Applicant Tracking System (ATS) and ensuring the smooth progression of the hiring process.
• • **New Hire Onboarding:** You will play a vital role in welcoming new team members by coordinating pre-boarding communications and ensuring that new hires are fully equipped with the necessary tools, system access, and a clear understanding of how Stellic operates. As you grow in the role, you will contribute to the continuous enhancement of our onboarding program.
• • **Project Support:** You will have the opportunity to support a variety of strategic projects throughout the year, offering broad exposure to diverse aspects of People Operations. This will enable you to contribute to the team's ongoing efforts to refine and improve how we support all Stellic employees.
• • To excel in this role, you should possess a foundational understanding of People Operations, HR, or administrative functions, ideally gained through 1+ years of experience. A Bachelor's degree is required, alongside exceptional organizational skills and a proven ability to follow through on commitments. You must demonstrate clear, thoughtful, and effective communication across all channels, including in-person, phone, and written correspondence. The capacity to manage multiple competing priorities, maintain flexibility, and consistently meet deadlines within a fast-paced and dynamic environment is essential.