Post Award Management Specialist (Remote) - Office of Sponsored Programs

CMU Manufacturing & Distribution, Inc.

Job Overview

Location

Pittsburgh, PA

Job Type

Full-time

Full Job Description

📋 Description

• The Office of the Vice President for Research (OVPR) at Carnegie Mellon University (CMU) is seeking a Post-Award Management Specialist to join the team.
• The position is responsible for the timely and accurate establishment and modification of sponsored project accounts following award execution or award modification.
• This role ensures that sponsored awards are accurately represented, monitored, and maintained in the university’s electronic systems (SPARCS, Oracle, HRS), and that post-award activity aligns with sponsor terms, institutional policy, and the overall financial integrity of the research portfolio.
• The position is responsible for award intake, validation, and account establishment, ensuring readiness for financial activation and downstream post-award management.
• The Senior Specialist, Award Management Support independently manages complex sponsored research portfolios and serves as a trusted advisor to Principal Investigators (PIs), departmental finance partners, and central offices.
• The position is responsible for reviewing executed award agreements, notices of award, amendments, subawards, and related documentation for completeness and accuracy.
• The position is responsible for reconciling sponsor-approved budgets to awarded funding and institutional proposal records, ensuring alignment with allowable cost structures and system requirements.
• The position is responsible for ensuring revised budgets and other data elements are appropriately documented and accurately established in University systems.
• The position is responsible for creating and maintaining related project records.
• The position is responsible for coordinating creation of project and task structures, or related project segments as required.
• The position is responsible for validating that required compliance determinations and approvals are in place and aligned with award terms for requirements.
• The position is responsible for verifying adherence to institutional policies, sponsor regulations, and federal requirements.
• The position is responsible for establishing and validating award data in the eRA system to ensure accurate and complete integration with the institutional financial system.
• The position is responsible for confirming all required financial, structural and compliance elements are in place prior to account activation, minimizing downstream corrections.
• The position is responsible for resolving data discrepancies at the point of setup to ensure system alignment and operational readiness.
• The position is responsible for serving as a primary point of contact for departments, principal investigators, and research administrators regarding award setup status and requirements.
• The position is responsible for communicating missing documentation, required corrections, or outstanding compliance items.
• The position is responsible for providing guidance regarding account establishment procedures, timelines, and institutional requirements.
• The position is responsible for maintaining accurate and complete award records and supporting documentation.
• The position is responsible for monitoring workflow queues and account setup metrics to support timely processing.
• The position is responsible for generating reports related to award setup activities, pending actions, and operational performance.
• The position is responsible for participating in quality assurance and continuous process improvement initiatives.
• The position is responsible for assisting in development and refinement of standard operating procedures and workflow documentation.
• The position is responsible for participating in testing and implementation of eRA system enhancements or upgrades.
• The position is responsible for recommending process improvements to increase efficiency, data quality, and compliance.

🎯 Requirements

• Bachelor’s degree required
• Five years of work experience
• Experience in university sponsored projects administration, post/pre award management or research administration or some combination
• Familiarity with federal sponsor regulations including Uniform Guidance and agency-specific requirements
• Experience with systems such as Huron Research Suite, Cayuse, InfoEd, Kuali Research, Oracle, Workday, PeopleSoft, Banner, SAP, or similar platforms
• Knowledge of sponsored project lifecycle management and post-award administration

🏖️ Benefits

• Comprehensive medical, prescription, dental, and vision insurance
• Generous retirement savings program with employer contributions
• Tuition benefits
• Paid time off and observed holidays
• Life and accidental death and disability insurance
• Free Pittsburgh Regional Transit bus pass
• Access to our Family Concierge Team to help navigate childcare needs
• Fitness center access
• Much more!

Skills & Technologies

REST

Remote

Degree Required

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CMU Manufacturing & Distribution, Inc.

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About CMU Manufacturing & Distribution, Inc.

CMU Manufacturing & Distribution, Inc. produces and supplies concrete masonry units, retaining-wall systems, architectural block and related building products for commercial, institutional and residential construction across the Mid-Atlantic and Southeastern United States. Operating multiple plants and distribution yards, the company focuses on consistent quality, engineered solutions and reliable delivery schedules to support contractors, developers and design professionals. Established in 1976, the family-owned business emphasizes sustainable manufacturing practices, local material sourcing and technical support services to meet modern building codes and green-building standards.

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