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This position was posted on February 17, 2026 and is likely no longer accepting applications. We've kept it here for historical reference. Check out the similar jobs below!
Job Overview
Location
Warrensville Heights, OH
Job Type
Full-time
Category
Marketing
Date Posted
February 17, 2026
Full Job Description
đź“‹ Description
- • Join Window Nation, a company where "One Goal, One Passion - Growth is Everything" isn't just a slogan, but a guiding principle for our entire team. We are deeply committed to recruiting and retaining top talent, recognizing that our growth is intrinsically linked to the success and development of our employees. At Window Nation, we foster an environment where you can be your authentic self, truly love what you do, and experience continuous professional and personal growth. We believe in growing together, and this collaborative spirit is something we are incredibly proud of.
- • As a Processing Admin, you will play a pivotal role within our central operations team, reporting directly to the Processing Supervisor at our Warrensville Heights, OH headquarters. This is a critical function that ensures the smooth and efficient transition of newly executed sales contracts from the sales floor to our operational and fulfillment departments.
- • Your primary responsibility will be the accurate and timely processing of all newly executed sales contracts. This involves meticulous attention to detail to ensure that all information captured is correct, complete, and aligns with the terms agreed upon during the sales process. You will be the gatekeeper of crucial data, ensuring its integrity from the outset.
- • This role demands exceptional time management skills. You will be expected to handle a significant volume of contracts, prioritizing tasks effectively to meet strict deadlines. The ability to multitask and maintain a high level of organization in a dynamic, fast-paced setting is paramount to success.
- • Strong data entry skills are essential. You will be inputting detailed information into our proprietary systems, requiring speed, accuracy, and a keen eye for identifying discrepancies or potential errors. Proficiency in navigating software and a commitment to maintaining data integrity will be key.
- • You will be instrumental in nurturing and maintaining effective relationships with both internal and external customers. This includes collaborating closely with sales teams to clarify contract details, liaising with our fulfillment and installation departments to ensure seamless handoffs, and potentially interacting with customers to resolve any initial contract-related queries.
- • The Processing Admin role operates within a highly team-oriented environment. You will be an integral part of a dedicated processing team, working collaboratively to achieve departmental goals. Mutual support, clear communication, and a shared commitment to excellence are hallmarks of our team culture.
- • Key responsibilities include, but are not limited to:
- • Reviewing sales contracts for completeness, accuracy, and compliance with company policies and procedures.
- • Accurately entering all contract data into the company's CRM and order management systems.
- • Verifying customer information, product specifications, pricing, and financing details.
- • Identifying and resolving any discrepancies or missing information on contracts, escalating issues as needed.
- • Communicating effectively with sales representatives to obtain necessary documentation or clarifications.
- • Coordinating with the finance department to ensure all payment and financing details are correctly recorded.
- • Liaising with the operations and installation teams to provide accurate order information and ensure timely scheduling.
- • Maintaining organized and up-to-date digital and physical contract files.
- • Assisting with the generation of reports related to contract processing volume, accuracy, and turnaround times.
- • Contributing to process improvement initiatives by identifying bottlenecks and suggesting solutions.
- • Adhering to all company policies and procedures, including data privacy and security protocols.
- • This position offers a unique opportunity to be at the heart of our sales-to-fulfillment pipeline, directly impacting customer satisfaction and operational efficiency. If you are a detail-oriented, highly organized individual with a passion for accuracy and a desire to grow within a thriving company, this role is an excellent fit for you.
🎯 Requirements
- • Proven experience in administrative roles, with a strong emphasis on data entry and contract processing.
- • Exceptional attention to detail and accuracy in all tasks.
- • Proficient in Microsoft Office Suite (Word, Excel, Outlook) and comfortable learning new software systems.
- • Excellent organizational and time management skills, with the ability to prioritize and manage multiple tasks simultaneously.
- • Strong communication and interpersonal skills, with the ability to interact professionally with internal and external stakeholders.
- • High school diploma or equivalent required; Associate's degree or relevant certification is a plus.
🏖️ Benefits
- • Competitive salary commensurate with experience.
- • Comprehensive health, dental, and vision insurance plans.
- • Paid time off, including vacation, sick days, and holidays.
- • Opportunities for professional development and career advancement within a rapidly growing company.
- • A positive and supportive team-oriented work environment.
Skills & Technologies
Onsite
About Window Nation LLC
Window Nation is a leading home improvement company specializing in the replacement of windows and doors. Founded in 2006, the company has grown to become one of the largest replacement window companies in the United States. They offer a wide range of high-quality, energy-efficient products, including vinyl windows, patio doors, and entry doors, tailored to meet diverse aesthetic and functional needs. Window Nation prides itself on providing exceptional customer service, expert installation, and competitive pricing, aiming to enhance home comfort, beauty, and value for its clients across multiple states. Their commitment to quality and customer satisfaction has established them as a trusted name in the home renovation industry.
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