Recruiting Coordinator

📋 Description

• • As ReflectionAI Inc. embarks on a mission to build and democratize open superintelligence, we are seeking a highly organized and proactive Recruiting Coordinator to become the operational backbone of our talent acquisition efforts. This pivotal role is instrumental in sustaining our rapid scaling and ensuring an exceptional candidate experience throughout the entire hiring journey. You will be at the forefront of managing the full lifecycle of interview coordination for a diverse range of roles, from the brilliant engineers crafting our foundational models to the strategic go-to-market teams expanding our enterprise business. Your meticulous attention to detail and operational prowess will directly contribute to our ability to attract and onboard top-tier talent, fueling our ambitious growth.
• • In this dynamic position, you will be responsible for the intricate scheduling and coordination of interviews across multiple time zones, often requiring swift, same-day turnarounds. This involves seamless communication with candidates, recruiters, and hiring managers, ensuring clarity, efficiency, and a positive interaction at every touchpoint. You will be the primary point of contact for candidates from their initial application through to the offer stage, consistently upholding and enhancing our company's brand voice and reputation.
• • A key aspect of your role will be managing the logistical complexities of candidate travel and onsite interview experiences for those joining us from out of town. This includes booking flights, accommodations, and coordinating interview schedules to ensure a smooth and welcoming process. Your ability to anticipate needs and proactively address potential challenges will be crucial in creating a memorable and positive impression.
• • You will collaborate closely with our team of experienced recruiters and hiring managers to continuously optimize our interview processes. This involves identifying bottlenecks, suggesting improvements, and implementing best practices to enhance efficiency and effectiveness. Your insights will be invaluable in refining our approach to talent acquisition.
• • Maintaining the integrity and accuracy of data within our Applicant Tracking System (ATS) is paramount. You will be responsible for ensuring all candidate information is up-to-date and meticulously recorded, enabling us to generate accurate recruiting metrics and reports. These insights will inform our strategic decisions and help us track our progress towards hiring goals.
• • As we scale, you will play a vital role in creating and improving operational workflows to efficiently handle our growing interview volume. This requires a systems-thinking approach, identifying opportunities for automation and process enhancement to ensure scalability and maintain high standards.
• • Handling highly confidential information with the utmost discretion and professionalism is a non-negotiable aspect of this role. You will be entrusted with sensitive candidate data and internal hiring information, requiring a high level of integrity and trustworthiness.
• • This role offers a unique opportunity to be part of a small, talent-dense team at the cutting edge of AI development. You will contribute to defining our company's future and shaping the frontier of open foundational models. We are committed to empowering you to do the most impactful work of your career, supported by a comprehensive benefits package designed for your well-being and that of your loved ones. You will be instrumental in building the foundation for truly open superintelligence, working alongside pioneers from leading AI research institutions.