Recruiting Operations Associate (contract to hire)

📋 Description

• • Are you looking to launch a dynamic career in recruiting operations within a fast-paced, pre-IPO startup environment? Jerry.ai, a leader in revolutionizing car ownership through our AI-powered super app, is seeking a highly motivated and detail-oriented Recruiting Operations Associate for a contract-to-hire opportunity in Palo Alto, California. This role is more than just administrative support; it's a critical position where you will be the operational backbone of our recruiting engine, ensuring a seamless, high-touch experience for every candidate.
• • At Jerry.ai, we are tackling a massive $2 trillion market with significant traction, substantial funding of $240 million, and impressive revenue growth of 60X, all while maintaining profitability. This is a unique chance to join a company that is not only growing rapidly but is also committed to the professional development of its team members. We believe in building talent from within, and high performers in this role will have a clear path to advance into Recruiter or Sourcer positions, gaining invaluable insights into our hiring standards and the inner workings of our business.
• • This isn't a role where you'll simply execute tasks. You will have the autonomy to build, improve, and innovate. While you'll expertly manage scheduling and logistics, you'll also be empowered to identify and fix bottlenecks, optimize existing systems, and contribute directly to making our entire recruiting team faster, smarter, and more effective. Your contributions will be instrumental in shaping our ability to attract and hire the top talent that fuels our continued success.
• • The contract-to-perm structure is designed for mutual success. The initial three-month contract phase allows both you and Jerry.ai to assess fit within our high-ownership, high-impact culture. We treat interview coordination with the utmost importance, viewing it as a critical operational function rather than mere administrative support. If you thrive in an environment that demands urgency, precision, and a proactive approach, this contract period will serve as a clear runway to a permanent role.
• • As the Recruiting Operations Associate, you will own the end-to-end interview scheduling and logistics process. This involves meticulous planning and execution to ensure every candidate, from initial contact to final offer, experiences a professional, organized, and positive interaction with Jerry.ai. Your role is crucial in maintaining our employer brand and attracting the best individuals to our team.
• • You will be responsible for providing exceptional "white-glove" service to candidates. This includes sending personalized pre-interview information packets, managing initial LinkedIn outreach, and ensuring all communication is timely, accurate, and reflective of Jerry.ai's commitment to excellence.
• • A key part of your role will involve managing the lifecycle of take-home assignments, ensuring candidates receive them promptly and submit them on time. You will also be responsible for maintaining candidate profiles within our Ashby Applicant Tracking System (ATS), ensuring data integrity, and guaranteeing that all necessary candidate documents are readily accessible to hiring managers and the recruiting team.
• • You will expertly manage recruiter calendars, demonstrating precision in scheduling and the agility to rearrange interviews on the fly. This requires prioritizing high-impact candidates and optimizing our daily capacity to ensure efficient interview flow and a positive candidate experience.
• • You will serve as the primary point of contact for leadership's urgent recruiting needs. This could involve tasks such as updating compensation bands, posting new job requisitions across various platforms, or coordinating the training and shadowing of new interviewers to ensure consistency and quality in our interview process.
• • We are seeking individuals who possess an innate aversion to inefficiency. You should be constantly identifying opportunities to automate, streamline, and elevate how work is accomplished. Your passion for transforming complex or messy processes into clean, scalable, and efficient systems will be highly valued.
• • An intense sense of urgency is paramount. You don't wait for tasks to be assigned; you proactively make things happen. You move with speed, close communication loops rapidly, and excel in dynamic environments where priorities can shift and rapid execution is key.
• • Impeccable attention to detail is non-negotiable. You have a keen eye for the small but critical elements that others might overlook. Your written communication skills should be clear, polished, and professional, and you must be adept at maintaining tight processes to prevent anything from slipping through the cracks.
• • You are a proactive problem-solver, remaining calm under pressure and comfortable navigating ambiguity. You can confidently handle high-stakes, time-sensitive requests from leadership without compromising focus or pace.
• • Prior experience in a fast-growth startup or a high-volume agency environment is strongly preferred, as it demonstrates an understanding of the pace and demands of such settings.
• • A Bachelor’s degree is required, providing a foundational level of education and analytical capability.
• • Jerry.ai is an Equal Employment Opportunity employer committed to diversity and inclusion. We celebrate our differences and are dedicated to creating an environment where everyone feels valued and respected. We are also committed to providing reasonable accommodations for individuals with disabilities throughout the application process.