Recruiting Operations Specialist (contract to hire)

📋 Description

• • Are you a highly organized and proactive individual with a keen eye for detail and a passion for operational excellence? Do you thrive in fast-paced, high-growth environments where efficiency and precision are paramount? If so, Jerry.ai is looking for you to join our dynamic team as a Recruiting Operations Specialist on a contract-to-hire basis.
• • At Jerry.ai, we are not just filling roles; we are building the future of car ownership with our AI-powered super app. We are a pre-IPO startup that has achieved significant milestones, including substantial funding, impressive revenue growth, and profitability, all while tackling a massive $2 trillion market. This is an exceptional opportunity to launch and accelerate your career in recruiting operations within a company that is redefining an industry.
• • As the Recruiting Operations Specialist, you will be the linchpin of our recruiting engine, ensuring a seamless, high-touch candidate experience from the initial outreach to the final offer. You will own the critical scheduling and logistical aspects of our hiring process, acting as the operational backbone that enables our recruiting team to operate at peak efficiency.
• • This role goes beyond traditional administrative support. We are seeking a high-velocity operator who possesses the foresight to anticipate needs, the initiative to proactively remove obstacles, and the drive to continuously improve our systems and processes. Your contributions will directly impact Jerry.ai's ability to attract and hire top-tier talent, shaping the very foundation of our continued success.
• • Your responsibilities will encompass a wide range of critical functions designed to optimize the recruiting workflow:
• • Providing "white-glove" service to candidates by managing all communication, including sending personalized pre-interview information and conducting targeted LinkedIn outreach to ensure every candidate feels valued and informed.
• • Overseeing the entire lifecycle of take-home assignments, from distribution and collection to thorough review and feedback, ensuring a fair and efficient assessment process.
• • Maintaining meticulous candidate profiles within our Ashby Applicant Tracking System (ATS), ensuring all data is accurate, up-to-date, and readily accessible to the relevant stakeholders.
• • Guaranteeing that all necessary candidate documents are securely stored and easily accessible to hiring managers, recruiters, and interviewers, facilitating informed decision-making.
• • Expertly managing recruiter calendars with unwavering precision, adeptly rearranging interviews on the fly to accommodate urgent needs, prioritize high-impact candidates, and maximize daily interview capacity.
• • Serving as the primary point of contact for leadership's urgent recruiting needs, which may include tasks such as updating compensation bands, rapidly posting new job requisitions, or coordinating the essential training and shadowing for new interviewers.
• • Proactively identifying and implementing process improvements to streamline workflows, reduce bottlenecks, and enhance the overall speed and effectiveness of the recruiting team.
• • Collaborating closely with the recruiting team to understand their challenges and develop innovative solutions that support their goals.
• • Ensuring a consistent and positive candidate experience by adhering to best practices in communication, scheduling, and follow-up.
• • Contributing to the development and maintenance of recruiting documentation and playbooks.
• • Assisting with the onboarding process for new hires by ensuring all necessary pre-employment steps are completed efficiently.
• • Generating reports on recruiting metrics to help identify areas for improvement and track progress.
• • We are looking for individuals who possess an innate intolerance for inefficiency. You should be someone who constantly seeks opportunities to automate, streamline, and elevate how work is accomplished, finding satisfaction in transforming complex or messy processes into clean, scalable, and effective systems.
• • A profound sense of urgency is essential. You don't wait for tasks to be assigned; you proactively identify what needs to be done and make it happen. You operate with speed, close communication loops rapidly, and excel in dynamic environments where priorities can shift and agility is key.
• • Your attention to detail must be impeccable. You have a knack for catching the subtle nuances and critical details that others might overlook, ensuring accuracy and completeness in all aspects of your work.
• • Exceptional written communication skills are a must. Your correspondence should be clear, polished, and professional, maintaining tight control over processes to prevent any oversights.
• • As a proactive problem-solver, you remain calm under pressure and are comfortable navigating ambiguity. You can effectively handle high-stakes, time-sensitive requests from leadership without compromising focus or pace.
• • The contract-to-hire model at Jerry.ai is designed for mutual success. The initial three-month contract period provides both you and the company an opportunity to assess fit and performance. This is your chance to gain a front-row seat to our "high ownership, high impact" culture and demonstrate your capabilities. If you thrive on urgency, precision, and making a tangible difference, the path to a permanent role within our growing organization is clearly defined. We are committed to mentoring and promoting high performers into Recruiter or Sourcer roles as you gain a deep understanding of our hiring bar and the intricacies of how our business operates. You will be empowered to build, not just execute, and your growth is a priority for us.