Recruitment Coordinator

Cohere Inc.

Job Overview

Location

Toronto

Job Type

Full-time

Full Job Description

📋 Description

• Schedule and coordinate interviews for hundreds of candidates simultaneously, ensuring seamless communication between hiring teams, executives, and candidates
• Serve as the primary internal and external point of contact for candidates throughout the recruitment lifecycle, managing their experience with professionalism and care
• Build and maintain strong relationships with hiring managers, executive assistants, and the Talent and People teams to ensure alignment and efficiency
• Manage complex calendars across multiple time zones and senior-level stakeholders to optimize interview scheduling and minimize delays
• Support and continuously improve the interview process by identifying bottlenecks and implementing automation or procedural enhancements
• Provide timely status updates, answer candidate and hiring manager inquiries, and ensure all follow-ups are completed promptly and accurately
• Assist with payroll coordination, onboarding logistics, and contract employee administration as needed
• Maintain and update internal recruitment documentation with precision, ensuring accuracy and accessibility for all team members
• Partner closely with Executive Assistants to align on administrative workflows and support high-volume recruitment demands
• Handle confidential candidate and employee information with the highest level of discretion and professionalism
• Support additional People team initiatives including diversity hiring programs, candidate feedback collection, and process optimization projects
• Ensure all recruitment activities comply with internal policies and maintain a candidate-centric approach at every touchpoint
• Adapt quickly to shifting priorities in a fast-paced, high-growth AI technology environment
• Work collaboratively across global teams in Toronto, New York, San Francisco, London, and Paris to support international hiring needs
• Utilize tools and systems to track candidate pipelines, interview feedback, and hiring metrics with attention to detail and data integrity
• Contribute to creating an inclusive and welcoming recruitment experience that reflects Cohere’s commitment to diversity and equity
• Proactively identify opportunities to streamline administrative tasks and reduce manual effort in the recruitment workflow
• Maintain a high standard of organization and responsiveness while managing multiple concurrent hiring cycles

🎯 Requirements

• 2+ years of professional work experience supporting a fast-paced recruitment team
• Experience working for a fast-paced technology start-up or scale-up
• Strong experience managing dozens of calendars and supporting a large volume of interviews with hiring managers and executive teams
• Strong attention to detail coupled with the ability to manage a high workload at a demanding pace
• Proven track record of partnering with all functions and levels across an enterprise
• Very strong time management and communication skills

🏖️ Benefits

• An open and inclusive culture and work environment
• Weekly lunch stipend, in-office lunches & snacks
• Full health and dental benefits, including a separate budget for mental health
• 100% Parental Leave top-up for up to 6 months
• Personal enrichment benefits towards arts and culture, fitness and well-being, quality time, and workspace improvement
• 6 weeks of vacation (30 working days!)

Skills & Technologies

Design

Remote

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Cohere Inc.

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About Cohere Inc.

Cohere provides large language models and retrieval-augmented generation APIs for enterprise developers to embed conversational AI, search, summarization, and content generation into applications. Founded in 2021 by former Google Brain researchers, the company offers cloud and on-premise deployment, fine-tuning tools, and multilingual support to help organizations automate workflows, improve customer support, and analyze unstructured data while maintaining data privacy and security controls.

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