Sales Project Coordinator

Novaspace

Job Overview

Location

Montreal, Canada

Job Type

Full-time

Full Job Description

📋 Description

• Be the operational engine behind Novaspace’s global sales success. As Sales Project Coordinator you will sit at the intersection of strategy and execution, ensuring that every lead, quote, and opportunity is tracked, nurtured, and converted into measurable revenue. Your day starts by scanning the CRM for overnight inquiries from space agencies, satellite manufacturers, and emerging NewSpace start-ups across six continents. Within minutes you triage requests, assign priority levels, and craft first-touch responses that reflect Novaspace’s 40-year reputation for precision and insight.
• Own the entire inquiry-to-close workflow. When a European launch provider asks for a bespoke market-intelligence package, you pull historical pricing data, populate the quote template, and loop in the technical team—then schedule the follow-up call before your coffee cools. When a government client in Asia needs a last-minute proposal revision, you version-control the document, update Salesforce opportunity stages, and alert the regional director—all while maintaining crystal-clear audit trails.
• Keep Salesforce immaculate. You treat every contact, account, and opportunity as mission-critical telemetry. Daily hygiene includes deduplicating records, validating contract values, and ensuring that pick-list values align with global reporting standards. Your dashboards become the single source of truth for pipeline reviews, board packs, and quarterly business reviews. Executives rely on your “copy-pasteable” reports to make million-dollar decisions; you take pride in zero-defect data.
• Track KPIs like a flight director monitors launch sequences. You build automated alerts that flag stalled deals, forecast slippage, and highlight upsell potential. When pipeline coverage dips below 3× quota, you sound the alarm and recommend tactical sprints. Your weekly flash report distills 50,000 rows of CRM data into five bullet points that the CRO can absorb between meetings.
• Coordinate cross-functional calendars across nine time zones. You schedule client workshops in Toulouse, internal QBRs in Singapore, and executive summits in Washington D.C.—all while respecting cultural holidays and travel visas. Your meeting invites include pre-read decks, dial-in details, and contingency Zoom links, ensuring that a snowstorm in Montreal never grounds a deal in Munich.
• Champion process improvement. You notice that proposal turnaround times spike every quarter-end; you pilot a new approval workflow that cuts average response time from 72 to 24 hours. You document SOPs, train new hires, and maintain a living playbook that scales with Novaspace’s growth from 1,200 to 2,000 clients.
• Act as the voice of the customer inside the firm. You synthesize recurring questions into FAQ sheets for the consulting team, feed feature requests to product marketing, and surface competitive intelligence that shapes future service offerings. Your CRM notes become the raw material for whitepapers read by space-mining CEOs and defense procurement officers alike.
• Thrive in a hybrid Montreal hub. Three days a week you collaborate in a sunlit Old-Port loft with unobstructed views of the St. Lawrence River; two days you work remotely, headset on, Slack humming. Whether you’re onboarding a new intern or presenting metrics to the global sales leadership, your communication is crisp, bilingual, and always backed by data.

🎯 Requirements

• 2–4 years of hands-on experience in sales operations, customer service, or high-level administrative support within a B2B environment
• Demonstrated proficiency in Salesforce CRM—building reports, managing opportunity stages, and maintaining data integrity at scale
• Advanced Microsoft Office skills (Excel pivot tables & v-lookups, PowerPoint executive decks, Outlook calendar wizardry)
• Valid Canadian work permit or Canadian citizenship
• Bachelor’s degree in business, communications, or related field (nice-to-have)
• Fluency in French or additional languages used across Novaspace offices (nice-to-have)

🏖️ Benefits

• Competitive base salary of CAD $55,000–$65,000 plus performance-based annual bonus
• Comprehensive private healthcare insurance covering dental, vision, and mental-wellness services
• Three weeks of paid annual vacation plus flexible personal days and year-end holiday closure
• Company-sponsored retirement plan with employer matching contributions
• Global mobility opportunities—short-term assignments in Brussels, Singapore, or Washington D.C.
• Annual professional-development stipend for certifications, conferences, and language courses

Skills & Technologies

Hybrid

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About Novaspace

Novaspace is a premier global consulting firm specializing in the comprehensive space sector, offering strategic and technology consulting, market intelligence, and executive summits. They serve public and private clients worldwide, guiding them through complex markets such as Earth Observation, Satellite Manufacturing, Space Exploration, and Security and Defense. With a legacy spanning over four decades, Novaspace's extensive market intelligence reports are a trusted reference for stakeholders globally, and their summits connect industry leaders to shape the future of space. They are dedicated to empowering space innovation and embracing new possibilities for clients across the globe, facilitating international collaboration and growth.

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