Specialist, Procurement Operations

College Board

Job Overview

Location

Remote - USA

Job Type

Full-time

Full Job Description

📋 Description

• The Specialist, Procurement Operations role at College Board is a critical operational function within the Finance Division’s Operational Excellence (OX) team, serving as the backbone for streamlined, compliant, and efficient purchasing across the organization. This role ensures that purchasing processes, tools, controls, and data are structured to enable a consistent and smooth experience for staff, directly supporting mission-critical work by removing friction from procurement workflows.
• Day to day, the Specialist manages the corporate purchasing credit card program (50%), including overseeing the Amex cardholder lifecycle—evaluating new card requests, approving applications, training new cardholders, and canceling inactive or departed employee accounts. They reconcile and integrate transactions monthly, process limit increases, support declined transactions, and manage periodic reporting needs to maintain program integrity and compliance.
• The Specialist resolves purchasing and invoice issues (15%) by managing a dedicated support mailbox to address invoice escalations from Accounting, investigating Workday Financials to trace purchase orders, invoices, and payment details, communicating effectively with staff across Accounting, Sourcing, and other departments to identify solutions, and driving resolutions within established timelines.
• They provide customer support for staff (15%) by delivering training and support documentation to help employees purchase and process payments successfully, hosting 1:1 and team trainings on key Workday business processes, managing a dedicated support mailbox for staff issues around invoices, requisitions, and POs, and maintaining deep knowledge of organizational purchasing policies to guide staff toward compliant purchasing.
• The Specialist stewards purchasing data (15%) by updating Buyers and Requestors on POs and requisitions, closing inactive or expired POs within established timelines and criteria, maintaining cost center approval matrices, and proactively identifying opportunities to automate manual tasks to improve efficiency and accuracy.
• They execute select purchasing tasks (5%), including approving low-dollar, low-risk requisitions (e.g., Staples), reassigning invoices and requisitions across cost centers as needed, and maintaining cost center approval matrices to ensure proper financial controls and accountability.
• About the team or company: The Operational Excellence (OX) function is a center of excellence within the Finance Division, reporting directly to the Chief Financial Officer (CFO). OX brings expertise in project management, process architecture, cross-functional collaboration, data analytics, and strategic communications, driving enterprise-wide process and systems optimization while leading procurement operations as the operational backbone for purchasing across the College Board. The team operates on pillars of clarity, accuracy, and actionability, committed to advancing organizational excellence to empower every function within Finance to operate at peak performance.
• What the person can learn or achieve in this role: The Specialist will gain hands-on expertise in purchasing operations at scale within a highly collaborative environment, working closely with Accounting, Strategic Sourcing, and cross-functional teams. They will have the opportunity to explore new technologies, including AI, to streamline processes and build an efficient, well-run purchasing operation, while developing deep proficiency in Workday, financial controls, vendor management, and continuous improvement methodologies—positioning them for growth into senior procurement, finance, or operational excellence roles.

🎯 Requirements

• 2-4+ years’ experience in highly operational, project management, and internal client services roles
• Exceptional customer service orientation with strong follow-through and responsiveness
• Core Excel skills: ability to create and format spreadsheets, work with PivotTables, sort/filter/clean large data sets, and perform basic data validation
• High attention to detail and near-obsession with accuracy and organization
• Track record of working successfully in time-bound environments
• True self-starter: investigates issues thoroughly before asking for help, prioritizes independently, and follows through without requiring follow-up
• Clear written and spoken communication style
• Authorization to work in the United States for any employer
• Willingness to travel 2-3 times per year to College Board offices or on behalf of College Board business

🏖️ Benefits

• Competitive hiring range of $40,000–$65,000, with salary determined by location, experience, and market data
• Transparent and fair compensation practices, including location-based adjustments to ensure equity
• Opportunity to work remotely with optional hybrid schedule (Tuesday/Wednesday in office) for those near College Board campuses
• Access to meaningful work supporting College Board’s mission of expanding educational and career opportunities
• Exposure to emerging technologies, including AI, to experiment with and adopt new digital tools for process improvement
• Collaborative, empathetic work culture that values diverse perspectives, timely feedback, and continuous learning
• Comprehensive benefits package designed to support employee thriving, including health, wellness, and professional development resources

Skills & Technologies

Remote

$40k-65k

Ready to Apply?

Apply Externally

You will be redirected to an external site to apply.

College Board

Visit Website

About College Board

College Board is a nonprofit membership organization founded in 1900 that develops and administers standardized tests, curricula, and programs to expand access to higher education. It owns and operates the SAT, PSAT, AP, and CLEP examinations, supports college planning tools, and partners with schools and universities to promote college readiness. The organization also offers scholarship search services and data-driven research reports on educational trends and equity.

View Company Profile

Get more remote jobs like this

Subscribe to the weekly newsletter for similar remote roles and curated hiring updates.

Weekly remote jobs and featured talent.

No spam. Only curated remote roles and product updates. You can unsubscribe anytime.