US Accounts Payable Assistant (Philippines)

CAS

Job Overview

Location

Philippines

Job Type

Full-time

Full Job Description

📋 Description

• Serve as the primary point of contact for the Accounts Payable inbox, monitoring, reviewing, and responding to all incoming invoice-related emails promptly and professionally
• Accurately enter invoice and payment data into the Transportation Management System (TMS), ensuring all fields are complete and compliant with financial standards
• Identify and flag discrepancies such as missing purchase orders, duplicate invoices, incorrect amounts, or mismatched documentation before payments are processed
• Maintain and update digital records for Notice of Assignment and Letter of Release documents within the TMS, ensuring proper filing and accessibility
• Partner with the finance team to resolve invoice issues efficiently, providing clear written communication to internal stakeholders and external vendors
• Learn and utilize the Ascend platform to support end-to-end AP workflows, with full training provided to ensure proficiency
• Manage daily administrative tasks including organizing digital documentation, maintaining consistent file naming conventions, and ensuring all supporting materials are properly attached and stored
• Prioritize and manage multiple incoming invoices and requests while meeting daily deadlines and maintaining 100% accuracy in data entry
• Communicate clearly and concisely via email to request missing information, confirm payment details, or escalate unresolved issues
• Follow strict security protocols including use of MFA, restricted system access, and secure file sharing practices for all financial documentation
• Support the broader finance team with ad-hoc administrative duties as needed, including document verification, report preparation, and data reconciliation
• Maintain consistent workflow discipline by adhering to daily inbox hygiene standards, ensuring no item remains unaddressed beyond assigned timelines
• Work exclusively during U.S. business hours, requiring night shift availability based in the Philippines
• Demonstrate ownership of your assigned invoice queue by tracking each item from receipt to resolution, not just completing isolated tasks
• Uphold a culture of precision by consistently catching small errors — typos, misaligned line items, expired documents — before they impact payments or compliance

🎯 Requirements

• High school diploma or equivalent required
• Proficiency in Microsoft Outlook and Excel
• Strong attention to detail and accuracy in data entry
• Clear and professional written communication skills in English
• Ability to work full-time during U.S. business hours (night shift in Philippines)
• Full-time exclusivity — no other part-time or freelance engagements permitted

🏖️ Benefits

• Career-level USD compensation ranging from $1,000 to $1,500 per month
• Full company equipment provided including laptop, monitor, and accessories
• 15 days of paid time off annually plus local holidays
• Guaranteed annual salary increases
• Monthly flexible stipend (CAS Flex Perks)
• Referral rewards up to $1,000

Skills & Technologies

Remote

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About CAS

CAS provides scientific information solutions to researchers, businesses, and governments worldwide. The organization curates and analyzes chemistry and related scientific data to accelerate innovation across pharmaceuticals, biotechnology, materials science, and other research-intensive industries. Its databases, analytics tools, and consulting services connect scientists, patent professionals, and commercial teams with curated chemical substance information, reactions, patents, and literature. CAS is a division of the American Chemical Society and has operated for more than a century, combining human expertise with advanced AI and machine learning to deliver authoritative scientific insights.

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